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Payroll Specialist
Job Location:
Job Location:
Denver, CO - USA
Hourly Salary:
$ 28 - 32
Hourly Salary:
Posted:
6 August 2026 (9 hours ago)
Posted:
Application Deadline:
3 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
About the Company:
Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance operations and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities. We are a remote first company growing on a national scale and are continuously seeking qualified candidates to join us. Ideal candidates will be highly motivated professionals who are committed to supporting the team in an environment of growth and change.
Role Summary:
This position is responsible for all payroll-related functions for Charter Impacts clients. As a Payroll Specialist this position is responsible for providing training to client staff entering new hires employee changes client communication and ensuring consistent and accurate payroll position is also responsible for payroll tax and vacation/PTO tracking reconciling all payroll related accounts such as health insurance deductions withholdings and garnishments. The Payroll Specialist position may work a remote schedule with the exception of occasional on-site payroll processing and departmental trainings and meetings thereafter.
This position is remote to candidates based in AZ CA CO CT ID IL NV OR SD TX UT and/or WA.
Responsibilities
- Communicate and work with assigned clients (with a combined employee count up to 750) who have varying levels of payroll knowledge and train them on payroll processes and procedures to ensure ongoing compliance.
- Collect and enter the approved pay information from clients each pay period and review payroll reports for accuracy prior to submission.
- Assist clients with calculation of final checks and other related calculations.
- Prepare and submit retirement reporting and payments including 403(b)/401(k) plans on a timely basis. This may also include STRS/PERS pension plans.
- In collaboration with Staff Accountants assist with reconciliation of the following payroll-related liability accounts before month-end closing is completed:
- 403(b)/401(k) payable
- STRS Employer and Employee
- PERS Employer and Employee
- Accrued vacation payable
- Garnishment payable
- Insurance payable
- Create update and distribute payroll calendars to clients.
- Send out payroll due date reminders to clients.
- Review client paperwork and enter new hires and changes into the payroll systems: address changes pay changes W-4 changes insurance/retirement deduction changes.
- For all client new hires research STRS website for membership type.
- File payroll documents on internal server.
- Run post-payroll backup reports for AP checks: 403b contributions garnishments manual checks.
- Run ad hoc reports for clients upon request.
- Gather backup documentation for audits.
- In connection with year-end audit prepare audit workpapers related to payroll and support audit related work to be done.
- Create and/or maintain standard operating procedures for process improvement and increased efficiency for clients using the latest industry developments and technology.
- Complete other duties or projects as directed.
Requirements
- High school diploma required.
- Payroll-related coursework and/or certification is a plus.
- On-the-job training is provided for internal applicants.
- Three years of payroll processing experience preferred for external applicants.
- Experience processing quarterly payroll tax returns is preferred for external applicants.
- Experience with third-party payroll databases: ADP Paycor Paycom Paychex UKG Ready Now.
- Knowledge of financial and accounting record-keeping methods and practices.
- Intermediate knowledge of payroll and wage and hour laws.
- Intermediate/Advanced Microsoft Office (Word Excel Outlook) skills including X-Lookups pivot tables and formulas.
- Proper and effective use of English grammar and communication skills (oral and written).
- Ability to maintain encourage and participate in a close and highly collaborative team environment with clients and staff.
- Strong attention to detail and ability to manage multi-state payroll processing.
- Ability to adapt quickly to change.
- Ability to learn payroll processing rules regulations and technical procedures for non-profit organizations and charter schools.
- Ability to understand and carry out directions independently.
- Ability to perform arithmetic calculations accurately and rapidly.
- Ability to identify and correct errors in mathematical computations.
- HR experience is a plus.
- Experience in the charter school nonprofit or education sector is a plus.
Whats in it for You
- At Charter Impact we believe great work happens when people feel supported trusted and connected.
- Remotefirst flexibility: Work where you do your best work with flexible remote and hybrid options depending on role. We provide a companyissued laptop and essential equipment to support a productive setup.
- Comprehensive competitive benefits: Medical dental vision and life insurance plus multiple plan options to meet your needs.
- Financial wellness & retirement: 401(k) with company match to help you plan for the future.
- Wellbeing support: Employee Assistance Program (EAP) offering confidential mental health support counseling and legal and financial resources for you and your household.
- Time to recharge: Vacation accrual of up to four (4) weeks per year plus 11 paid company holidays and a winter break from Christmas Day through New Years Day.
- Connection & culture: Opportunities to build relationships through virtual and inperson team events with colleagues who care deeply about their work and impact.
- Extra perks: Employee discounts voluntary pet insurance and an employee referral bonus program.
$28 - $32 an hour
This position has a base hourly rate of $28.00 - $32.00 per hour with the opportunity to earn an annual discretionary bonus. The amount a particular employee will earn within the salary range will be based on factors such as relevant education qualifications performance business needs and business results.
Charter Impact strives to be an employer of choice for highly motivated and mission-driven professionals. We are committed to fostering a team environment where all members work together to achieve common goals and where staff are supported challenged and inspired in their work.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
About Company
Charter Impact provides financial management and back office services for nonprofits and charter schools in Arizona, California, and Texas—driving operational success.
