Payroll Specialist

Payroll Specialist

Why join OTTO Engineering

• At OTTO we dont just manufacture products - we engineer high quality mission-critical precision controls solutions communications accessories and precision toolingfor some of the most demanding markets in the world.
• As a core value we focus on delivering for our customers through innovative technology superior quality value and responsiveness as a result our growth continues!
• Employees are our greatest asset which is why we share our companys profits to celebrate our collective success.
• As a privately-owned company we are proud to invest significantly in our community and in our own growth focusing on long-term business success.
• We are proudly American!

Specifically we are seeking experience with

• UKG or ADP
• Processing weekly (hourly) and biweekly (salaried) payroll for approximately 580 employees
• Microsoft Office with an intermediate skill level in Excel
• Preparing weekly monthly & annual payroll reports as well as ad hoc reports for management & audits
• Providing a high-quality level of customer service to both management and the Companys employees

As our Payroll Specialist youll provide professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information paying employees data reporting and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with our managed service provider to ensure success of the payroll process. The Payroll Specialist also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Specialist is continually responsible for providing a high-quality level of customer service to both management and the Companys employees.

The Payroll Specialist will:

• Process weekly (hourly) and biweekly (salaried) payroll
• Prepare weekly monthly & annual payroll reports as well as ad hoc reports for management & audits
• Review timecards for accuracy
• Educate new managers group leaders and office hourly on Time and Attendance
• Prepare & process quarterly rate increases
• Act as liaison with UKG / ADP
• Electronically transmit positive pay data to the bank
• Manage positive pay exceptions
• Track and maintain payroll deductions in arrears
• Track & manage age reduction GTL
• Process Group Healthcare costs (W-2s)
• Manage SUI rates
• Set up state and local jurisdictions as required
• Balance quarterly payroll taxes
• Calculate and process profit sharing & process bonus payrolls
• Track & report employee loans
• Administer employee garnishments
• Manage LOA vacation proration
• Process payments for Cottage work
• Electronically transmits 401(k) contributions/company match to plan administer
• Provide reports for 401k audit
• Process improvements as necessary
• EEO-1 report preparation & submission
• Illinois Equal Pay Act report preparation & submission
• Census reporting for 401(k) & benefit renewals
• Manage salary & hourly vacation carryover
• Manage payroll & holiday schedules
• Maintain pay grades
• Import points on paychecks
• Retrieve managed service provider invoices
• Prepare monthly anniversary list for the OTTO Newsletter
• Manage outstanding payroll checks
• Prepare annual rent increase authorizations process rent increases
• Provide annual budget information to accounting
• Assist with other related duties as required or assigned

About you - What youll bring to the table:

• Bachelors degree or 10 years related experience
• Minimum 5 years of full payroll life cycle experience
• Strong problem solving communication & interpersonal skills
• Solid working knowledge of benefits policies and procedures
• High level of integrity & ability to maintain confidential information
• Ability to multitask
• Detail oriented with ability to perform with a high degree of accuracy
• Ability to work independently and as part of a team in a deadline driven and fast paced environment
• Proficient in Microsoft Office including intermediate level in Excel

What OTTO offers for this specific position:

The hiring range listed in this posting is what we in good faith anticipate relying on when confirming a base salary for this position; exceptions may be considered for highly experienced candidates with multiple years of at-level experience.

• Target base salary hiring range: $65000 to $80000 based on qualifications and experience.
• Profit Sharing Bonus - OTTO believes that its fair to share the profits that the employees help to make; profit sharing is distributed to employees twice a year. OTTOs profit sharing plan is paid at the discretion of the company and is not a guaranteed bonus or any part of a compensation plan.
• Vacation: 80 hours - vacation time is earned on the anniversary date.

OTTOs Benefits:

Health:

Medical Insurance-

• HMO Plan
• Standard PPO Plan
• Enhanced PPO Plan
• High Deducible PPO Plan
• FSA LFSA and HSA

Dental Insurance-

• Base Plan
• Buy-Up Plan

Vision Insurance

401(k) with a company match

Life insurance:

• Life/AD&D
• Voluntary Life/AD&D
• Short-Term Disability
• Long-Term Disability

10 paid holidays

Company picnic

Holiday party

AND numerous OTTO celebrations throughout the year!

To review all of OTTOs available opportunities

please visit our career page by clicking on the link below:

Engineering is an Equal Opportunity Employer: Disability/Veteran

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