Payroll Manager

*MUST HAVE PAYCOM EXPERIENCE*

The Company Youll Join

OCD Anxiety Centers has a true passion for bringing help and hope to some of the most underserved clinical populations. We strive to change the lives of individuals and their families who have been suffering from unrelenting anxiety disturbing and terrifying thoughts uncontrollable worry exhausting behaviors and rituals and avoidance that keeps them from living their lives. We are an evidence-based practice which means we do what works we stay up to date with scientific research and we regularly attend international training to keep us at our very best.

Our Investment in You

• Competitive base salary

• Quarterly performance bonus

• Generous paid time off:

  • 15 days PTO (120 hours)

  • 5 paid sick days (40 hours)

  • 9 paid holidays (72 hours)

• 401(k) with company match

• Comprehensive medical dental and vision coverage with up to 80% of premiums covered by the company (varies based on coverage level)

• HSA with company contribution

• Tuition reimbursement and CEU support

• Company-paid life insurance voluntary supplemental options

• Paid specialized training from day one

• Ongoing professional development and advancement pathways

The Team Youll Work With

The success of our organization is dependent on the trust and confidence we earn from our employees clients and community. Our values are connected to our work at OCD Anxiety Centers and are measured against the highest possible standards of ethical business conduct.

• We act with integrity and communicate honestly and openly

• We are passionate about meeting the companys needs and delivering for our clients

• We are accountable for all our own actions

• We work together as a team and are committed to excellence and innovation

• We respect each other and celebrate our diversity

The Purpose of your Role

The Payroll Manager owns accurate timely and compliant payroll operations for 10 companies across multiple states in a rapidly growing mental health organization. This hands-on leader initially processes all payroll elements while building scalable Paycom workflows controls reconciliations reporting and team capability for clinicians sales and administrative employees.

Key Performance Indicators and Reporting

• All regular and off-cycle payrolls across 10 companies and applicable states are processed on schedule with at least 99% accuracy.

• Payroll bank general ledger benefit 401(k) tax and funding reconciliations are reviewed by deadline with variances resolved and documented.

• Multi-state registrations payroll tax filings and payments garnishments and other compliance requirements are completed on time without avoidable penalties.

• Paycom configurations workflows permissions controls employee data and audit trails are maintained tested documented and secure.

• Payroll service levels are met employee inquiries are acknowledged within one business day and errors are corrected and communicated promptly.

• Monthly payroll scorecards and quarterly improvement plans demonstrate progress in automation efficiency control quality scalability and accuracy.

Upon achieving these key performance indicators your supervisor will meet with you to review progress and collaborate on establishing new performance goals that reflect continued growth and excellence.

Core Competencies

• Demonstrate advanced knowledge of end-to-end multi-state and multi-entity payroll payroll accounting benefits 401(k) taxes garnishments and compliance.

• Demonstrate hands-on leadership ownership sound judgment organization and follow-through across 10 companies and recurring deadlines.

• Demonstrate advanced Paycom capability strong Excel skills data discipline control awareness and commitment to process automation.

• Demonstrate clear executive and employee communication confidentiality accountability coaching ability and cross-functional collaboration.

• Demonstrate calm urgency decisive problem-solving and willingness to escalate material payroll compliance or employee-impacting risks promptly.

Core Responsibilities

Primary Role Execution

• Own end-to-end payroll operations for 10 companies and multiple states initially processing all payroll components and maintaining the enterprise payroll calendar.

• Lead and review regular and interim payroll runs including timekeeping leave pay changes bonuses benefits 401(k) garnishments direct deposits tax payments and funding.

• Establish payroll approvals reviews exception checks segregation-of-duties controls backup coverage and final authorization standards before submission.

• Lead payroll staff assignments training performance documentation and continuity; build clear standard operating procedures and cross-training plans.

• Monitor federal state and local payroll requirements company policy registrations notices and corrective actions; recommend process changes to maintain compliance.

Systems Reporting and Quality

• Serve as the functional owner of Paycom including configuration permissions workflows reporting integrations testing data quality controls and issue resolution.

• Review and approve payroll-to-bank general ledger benefit 401(k) tax and funding reconciliations; oversee payroll journal entries month-end schedules and variance resolution.

• Prepare payroll reporting executive analysis audit support annual documentation revenue tax and personal property tax filing support and daily bank or cash reporting as assigned.

• Collaborate with Finance to develop and maintain automated efficient workflows across Paycom NetSuite Rippling or equivalent systems while protecting data accuracy and control quality.

Cross-Functional Collaboration

• Partner with Human Resources Finance operations leaders and external vendors to maintain clear timely documented handoffs for employee data benefits funding taxes and payroll decisions.

• Resolve escalated employee payroll and benefit-deduction matters with clear communication appropriate documentation and timely corrective action.

• Escalate material errors missing information control failures compliance concerns staffing risks or employee-impacting issues to the Controller promptly.

Required Qualifications

• Experience in Paycom

• Bachelor degree in accounting finance business human resources or a related field preferred; equivalent experience may be considered.

• 5 years of progressively responsible payroll and/or accounting experience including multi-state and multi-entity payroll required.

• Experience leading payroll processes projects and staff or serving as the primary payroll owner required.

• Advanced hands-on Paycom payroll experience required including reporting configuration workflows and troubleshooting.

• Strong knowledge of benefits 401(k) payroll taxes garnishments timekeeping leave tracking direct deposits and federal state and local payroll requirements required.

• Experience reviewing payroll bank general ledger benefit and 401(k) reconciliations journal entries month-end schedules audits and compliance documentation required.

• Advanced Excel skills and excellent written verbal and leadership communication required; NetSuite or Rippling experience is preferred.

• Certified Payroll Professional certification is preferred; must pass required background checks and meet Company privacy security and regulatory requirements.

Skills and Expertise

• Paycom administration multi-state and multi-entity payroll leadership benefits and 401(k) payroll taxes compliance internal controls staff leadership reconciliations payroll accounting advanced Excel audit support executive reporting process automation and confidential employee service.

Physical Demands

• Regularly sit stand walk talk hear type and view computer screens for extended periods.

• Use standard office equipment including computer phone scanner printer video platform secure systems and shared drives.

• Communicate by phone video email messaging and in person with employees leaders vendors advisors and internal departments as assigned.

• Occasionally lift or move office materials up to approximately 15 pounds with reasonable accommodation as required by law.

• Maintain confidentiality while working with protected health information employee information payroll data financial information and sensitive company records.

Reporting

Daily

• Enterprise payroll readiness and exception dashboard across 10 companies: timekeeping approvals employee changes deductions taxes funding and critical deadlines.

• Payroll funding bank and cash activity Paycom control and material employee-impacting issue review with assigned owners and resolution dates.

• Same-day escalation of significant payroll discrepancies out-of-balance conditions compliance exposure system failures or missing approvals.

Weekly

• Payroll calendar team workload backup coverage and completion status across all companies including items at risk of missing a deadline.

• Reconciliation and control status: payroll-to-bank general ledger benefits 401(k) taxes funding open variances aging root causes and corrective actions.

• Multi-state compliance vendor tax-notice registration garnishment benefit 401(k) and employee-escalation tracker with next steps.

Monthly

• Consolidated payroll close package: payroll registers funding tax records journal entries bank and general ledger reconciliations benefit and 401(k) reconciliations approvals and support.

• Payroll scorecard covering timeliness accuracy adjustments rework penalties service levels root causes and corrective actions.

• State compliance registration tax notice garnishment filing and audit-support status for all companies.

• Payroll team standard operating procedure cross-training Paycom configuration system-control and continuity status.

• Quarterly (as due): automation staffing system control efficiency scalability and reporting improvement roadmap.

Disclaimer

OCD Anxiety Centers has not designed this job description to contain a comprehensive list of all activities duties or responsibilities required of the employee. The Company may change remove or assign duties responsibilities and activities at any time with or without notice based on business needs growth compliance requirements and operational priorities.

Equal Employment Opportunity Commission Statement

OCD Anxiety Centers is committed to providing equal employment opportunity for all employees and applicants without regard to race color religion sex pregnancy sexual orientation gender identity national origin age disability genetic information veteran status or any other status protected by applicable federal state or local law. This applies to all aspects of employment including recruitment hiring job assignments promotions working conditions scheduling benefits compensation disciplinary action termination and social educational and recreational programs.