Payroll Manager

40 Hours Flexible schedule to meet department needs

The Payroll Manager is responsible for the administration and oversight of all payroll operations for the College. This position ensures the accurate and timely processing of payroll while maintaining compliance with federal and state regulations retirement system requirements collective bargaining agreements and institutional policies. The Payroll Manager serves as the Colleges subject matter expert for payroll-related matters providing leadership in payroll compliance reporting audits process improvement and internal controls. The position collaborates closely with Human Resources Information Technology Finance and external agencies to support institutional effectiveness fiscal stewardship and regulatory compliance.

Payroll Administration and Processing

• Manage the accurate and timely processing of bi-weekly payroll ensuring compliance with applicable laws regulations collective bargaining agreements and institutional policies. Process payroll adjustments as necessary; including but not limited to: retroactive pay gross-up calculations manual checks voids reissues and direct deposit reversals
• Establish and maintain payroll deduction and earnings codes including garnishments retirement plans deferred compensation union dues and benefit-related deductions
• Direct payroll schedules calendars pay periods and operational deadlines within the ERP system
• Serve as primary contact for ADP the Colleges vendor for all out-of-state tax-related issues

• Oversee the preparation reconciliation review and filing of all required federal and state payroll tax returns unemployment reports workers compensation reporting and year-end filings including W-2 reporting
• Lead payroll compliance efforts and ensure adherence to federal and state payroll regulations IRS requirements retirement system regulations and institutional policies
• Serve as the primary payroll compliance resource for internal and external audits
• Administer and monitor compliance for wage garnishments retirement contributions flexible spending accounts and other statutory or voluntary deductions
• Manage state payroll tax and unemployment accounts including employment tax filings and multi-state compliance for a distributed workforce
• Act as the primary business owner and point of contact for state payroll tax and unemployment accounts overseeing account registration and maintenance while ensuring the accurate and timely filing and payment of employment taxes across all applicable employee work and residence jurisdictions
• Maintain payroll record retention and coordinate document archival and destruction in accordance with regulatory requirements

• Prepare and distribute biweekly earnings report following each payroll cycle to SURS
• Partner with Human Resources to ensure accurate retirement reporting and compliance with applicable regulations
• Monitor annual limits for deferred compensation and other benefit programs to ensure compliance

• Oversee payroll-related journal entries and general ledger reconciliations to ensure financial accuracy and integrity
• Lead quarterly and fiscal year-end close processes related to payroll
• Prepare audit schedules and reports including accrued salary and leave liabilities
• Provide payroll analytics reporting and operational insights to Human Resources Financial Aid leadership and other departments as needed.
• Analyze payroll trends and identify opportunities to improve efficiency strengthen internal controls and mitigate institutional risk

• Maintain payroll-related employee data within the ERP system ensuring accuracy and integrity
• Lead testing implementation and evaluation of payroll system enhancements regulatory updates and technology improvements in partnership with Information Technology and Human Resources.
• Troubleshoot payroll and time-entry issues and provide training to employees and supervisors
• Establish maintain and continuously improve payroll procedures documentation and internal controls.
• Conduct regular reviews of payroll processes and implement improvements that enhance efficiency strengthen internal controls and improve service delivery
• Work with IT and external vendors to oversee payroll systems ensuring accuracy compliance and timely resolution of issues and updates
• Serve as the functional lead for payroll systems and payroll-related technology initiatives.

• Serve as the Colleges primary resource for employee inquiries regarding payroll taxes deductions compensation and payroll compliance matters
• Provide payroll support to Human Resources including wage verification and workers compensation coordination
• Communicate payroll deadlines schedule changes and year-end information to employees
• Collaborate with Business Office colleagues institutional leadership internal departments external agencies auditors and vendors to support payroll operations and institutional objectives.
• Perform additional duties as assigned by the immediate supervisor.

• Bachelors degree in Accounting or related field from a regionally accredited institution or equivalent experience
• Seven or more years of direct experience processing payroll
• Strong knowledge of basic accounting principles payroll procedures and data processing
• Experience with ERP or Payroll Systems

• Experience with Ellucian Colleague
• Experience overseeing payroll in a higher education environment
• Experience overseeing payroll in a unionized environment with multiple collective bargaining agreements and employee categories

• Proficient in Microsoft Office Suite
• Demonstrated technical acumen and mathematical aptitude
• Ability to grow with the technological and philosophical directions implemented by the College
• Strong attention to detail and data accuracy
• Highly developed analytical and problem-solving skills
• Strong communication skills and the ability to build relationships with employees at all levels of the college
• Organized and able to work independently while maintaining a strong team orientation
• Critical-thinking skills and ability to solve exceptions or challenges as they arise
• Commitment and respect for diversity equity and inclusion
• Commitment to the Colleges mission vision values and goals

Equal Employment Opportunity

McHenry County College declares and reaffirms a policy of equal opportunity and non-discrimination. The College will make all decisions regarding admission employment participation in educational programs or activities without discrimination on grounds of race color creed or religion sex national origin ancestry age order of protection status marital status physical or mental disabilities military status sexual orientation gender-related identity pregnancy unfavorable discharge from military service or other factors prohibited by law. Decisions regarding employment include hiring promotion termination wages or salaries benefits and other terms and conditions of employment.MCC is committed to fostering an inclusive and accessible college community.

To request reasonable accommodation to participate in any aspect of the hiring process contact Human Resources at .