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Payroll Clerk (Three-Shift Operations)


Job Location:

Hartford, CT - USA

Monthly Salary: Not provided by the employer
Posted: 3 July 2026 (30+ days ago)
Application Deadline: 30 September 2026
Vacancies: 1 Vacancy

Job Summary

Introduction


The State of Connecticut Department of Children and Families (DCF) Fiscal Services Division is seeking to fill a Payroll Clerk position located in our Central Office 505 Hudson Street Hartford CT.

Position Highlights:
  • Full-time 40 hours per week
  • First (1st) shift
  • Monday - Friday position
  • 8:30 a.m. to 5:00 p.m.
The Position
The successful candidate in this position will report to a Payroll Officer and have responsibility for preparing biweekly regular overtime and supplemental payrolls; reviewing employee timecards and timesheets for accuracy and completeness; and posting changes and/or adjustments to master files. The position will also be responsible for processing a three- shift 24/7 operation with varying schedules and pay rules.

The DCF Payroll Unit is responsible for providing a full range of payroll and benefit services to over 3000 bargaining unit confidential and managerial employees at all DCF locations throughout the state.

About Us:
Working together with families and communities to improve child safety ensure that more children have permanent families and advance the overall well-being of children is the central focus of the Department of Children and Families (DCF). DCF protects children who are being abused or neglected strengthens families through support and advocacy and builds on existing family and community strengths to help children who are facing emotional and behavioral challenges including those committed to the Department by the juvenile justice system.

Whats In It For You:
  • Professional growth and paid professional development opportunities.
  • A healthy work-life balance to all employees.
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.
Discover the opportunity to:
  • Engage in a rewarding career
  • Assist our employees so they can achieve success
  • Make a difference in the public sector
  • Work together in a collaborative team environment

Selection Plan

FOR ASSISTANCE IN APPLYING:

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BEFORE YOU APPLY:

  • Note: The only way to apply to this posting is via the Apply or Apply Online buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

  • Some email providers may experience delays or issues delivering messages. To avoid missing important updatessuch as referral questionnaires or interview scheduling linksplease check your Personal Status Board regularly. For added convenience you can also enable text (SMS) notifications. To do this log in to your Personal Status Board and select Update My Contact Information.
  • Referral Questions: This posting may require completion of additional Referral Questions (RQs) which must be completed by the questionnaires expiration date. If requested RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
  • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare review this helpful Interview Preparation Guide to make the best impression!
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  • The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class.
  • Note: This position will be filled in accordance with contractual language reemployment SEBAC transfer promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees available at WERE HERE TO HELP:

    Due to high volume we are unable to confirm receipt or provide status updates directly. For recruitment updates please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process reach out to at @.

    Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)
In the Departments of Children and Families Correction Developmental Services Emergency Services and Public Protection Mental Health and Addiction Services and Veterans Affairs this class is accountable for preparing and maintaining biweekly regular overtime and supplemental payrolls for an assigned group of employees and for independently performing various payroll support activities.
EXAMPLES OF DUTIES
  • Prepares biweekly regular overtime and supplemental payrolls;
  • Reviews employee timecards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
  • Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files e.g. new hires transfers reclassifications terminations retirements overpayments and/or underpayments wage increases deduction changes (health insurance union dues and/or fees credit union payments charitable contributions bond or sheltered tax annuity payments group life insurance payments etc.);
  • Calculates gross wages;
  • Notes deductions on worksheets and deduction summary sheets;
  • Prepares and balances prelists for Central Payroll (Office of State Comptroller) noting both salary and deduction data or codes standard payroll action forms in conjunction with computerized payroll system;
  • Prepares and totals various deduction worksheets e.g. credit union medical and/or insurance providers etc.;
  • Prepares and submits summary sheets and transmittal certificates or detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
  • Verifies check register and printouts from Central Payroll against worksheets and records;
  • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
  • Prepares supplemental payrolls such as longevity payments vacation pay promotional adjustments etc.;
  • Calculates and processes retroactive payments collective bargaining increases and annual increments;
  • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
  • Verifies provider checks issued by Office of State Comptroller against own records;
  • Verifies providers bills in same manner;
  • Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases overtime shift differential and holiday pay restrictions etc.);
  • Responds to employee inquiries regarding paychecks and payroll practices and procedures;
  • Maintains various records and files for payroll data and forms;
  • May calculate workers compensation and/or retirement payments;
  • May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
  • May consult division or facility supervisors regarding employee time recorded;
  • Performs related duties as required.
KNOWLEDGE SKILL AND ABILITY
  • Knowledge of
    • payroll terminology practices and procedures;
    • basic accounting and bookkeeping principles and procedures;
    • general office procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetic computations;
  • Ability to
    • read understand and apply applicable contract guidelines and regulations;
    • maintain records and files;
    • follow complex oral and written instructions;
    • operate office equipment which includes computers tablets and other electronic equipment.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in accounts payable bookkeeping payroll preparation or clerical work involving finances.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been as a State of Connecticut Payroll Clerk (class code 6157).
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
  • Experience compiling and analyzing payroll data and reviewing for accuracy and completeness
  • Experience with a three- shift 24/7 operation with varying schedules and pay rules.
  • Experience utilizing CORE-CT PeopleSoft or similar application for human resource and/or financial management
  • Experience utilizing UKG-Pro or similar time and attendance software
  • Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines
  • Experience working in Microsoft Office with knowledge of Excel and Word
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodialindividuals will be required to possess a high school diploma or General Educational Development (GED) certification at the time of appointment.
Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women minorities and persons with disabilities.

ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such a job class is not meant to be all-inclusive of every task and/or responsibility.

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