Payroll Clerk

The Payroll Clerk/District Treasurer is responsible for processing district payroll accurately and on time and performing the statutory duties of a Massachusetts regional school district treasurer. The position maintains payroll records processes deductions and required reporting safeguards district funds and disburses payments authorized through approved warrants.

This position requires accuracy confidentiality organization sound judgment and a strong commitment to financial controls.

• Process regular supplemental substitute stipend retroactive and other district payrolls.
• Review authorized timesheets contracts salary changes personnel forms and deduction information.
• Maintain employee earnings tax direct-deposit retirement benefit and other payroll records.
• Calculate and verify gross pay deductions employer costs and net pay.
• Prepare payroll registers exception reports and payroll warrants for independent review and approval.
• Ensure payroll costs are charged to the appropriate funds grants programs and general-ledger accounts.
• Reconcile payrolls and process authorized direct deposits tax payments retirement contributions and benefit payments.
• Prepare payroll accruals year-end reconciliations W-2s and required audit documentation.
• Respond to employee payroll questions and prepare documented corrections when necessary.

• Prepare and submit required federal and state payroll tax filings.
• Complete reporting and payments for MTRS and other applicable retirement systems.
• Process and reconcile insurance 403(b) 457 garnishment and other payroll deductions.
• Maintain payroll records in accordance with legal and records-retention requirements.
• Remain current on applicable payroll laws contracts retirement rules and reporting deadlines.

• Receive safeguard and account for money belonging to the District.
• Disburse funds only through properly approved payroll and accounts-payable warrants or other lawful authorization.
• Release checks direct deposits electronic transfers and other approved payments.
• Monitor district bank balances and anticipated cash needs.
• Maintain oversight of district bank accounts investments and authorized electronic banking activity.
• Protect check stock banking credentials payment files and other treasury assets.
• Maintain records of receipts disbursements transfers and investments.
• Prepare treasurers reports and provide information requested by administrators the School Committee auditors and regulatory agencies.
• Assist with debt payments borrowing banking documentation and the annual financial audit.
• Maintain the fidelity bond required for the position.

• Follow District procedures separating authorization processing custody recording and reconciliation duties.
• Confirm that transactions have appropriate documentation and approval before releasing funds.
• Cooperate with independent bank reconciliations and promptly research discrepancies.
• Protect confidential employee payroll banking and tax information.
• Immediately report suspected fraud unauthorized transactions or significant control concerns.
• Assist with Business Office cross-training when it does not compromise internal controls.
• Perform other related duties as assigned.

• Associate degree in accounting business finance or a related field or equivalent relevant experience.
• At least three years of payroll accounting bookkeeping treasury or municipal-finance experience.
• Strong mathematical organizational analytical and communication skills.
• Proficiency with financial software spreadsheets and electronic banking systems.
• Ability to manage deadlines and confidential information accurately.
• Ability to be bonded and meet the legal requirements applicable to a regional school district treasurer.
• Successful completion of required background checks.

• Experience in a Massachusetts school district municipality or other public entity.
• Knowledge of public-sector payroll collective bargaining agreements municipal finance and retirement reporting.
• Experience with Tyler School ERP Pro/Infinite Visions or similar software.
• Relevant payroll or Massachusetts municipal-finance training or certification.

Hours: 30 hours per week school year 20 hours per week summer

Rate of Pay:$32-$38 per hour. Benefits package available.

Performance will be evaluated by the School Business Administrator with input from the Superintendent as appropriate. Service as District Treasurer remains subject to appointment and oversight by the Regional School Committee.

Salary benefits work year and other conditions will be established by the District.

The position must operate consistently with M.G.L. c. 71 16A including the required separation between the School Business Administrators accounting responsibilities and the Treasurers custody and disbursement responsibilities.

This description identifies the positions primary responsibilities andmay not list every duty.

The Gateway Regional School District does not discriminate on the basis of race color religion sex national origingender identity age disability sexual orientation or military or exercise of civil rights in admission to access to treatment in or employment in its programs or activities.