Payroll & Business Tax Specialist

Join the dynamic journey at Vynca where were passionate about transforming care for individuals with complex needs.

Were more than just a team; were a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence Compassion Curiosity and Integrity we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca our mission is to provide comprehensive care for more quality days at home.

As Payroll & Business Tax Specialist you will own end-to-end multi-state payroll processing employer tax compliance and business licensing administration for a 230-person remote-first workforce. This is a highly cross-functional individual contributor role sitting within People Operations and partnering closely with Finance Legal and our clinical operations teams. The right person is equal parts technical expert process builder and steady operational presence in a high-growth environment.

Process accurate and timely biweekly payroll for exempt and non-exempt employees across multiple

states using Rippling

Manage off-cycle payrolls termination pay and manual adjustments in compliance with state-specific

timing requirements (including California final pay rules)

Audit payroll registers for accuracy prior to submission; research and resolve discrepancies

Administer garnishments wage assignments and involuntary deductions

Maintain payroll records and respond to employee payroll inquiries with accuracy and discretion

Employer Tax Compliance

Ensure accurate and timely filing and remittance of federal state and local employer payroll taxes across all active jurisdictions

Manage new state and local tax registrations as the company expands into new markets

Reconcile payroll tax liabilities resolve tax notices and coordinate with tax authorities on audits or inquiries

Maintain W-2 and ACA compliance; manage year-end close processes

Stay current on changes to employer tax law across all operating states with particular attention to

California Business Licensing

Own the full lifecycle of business licenses operating permits and fictitious business name filings across all states and localities where Vynca operates

Track license renewal deadlines and proactively manage renewals to ensure continuous compliance

Research and fulfill new licensing requirements when Vynca expands into new geographies or service lines

Maintain a centralized license inventory and documentation library

Partner with Legal and Finance on annual report filings and registered agent maintenance

Systems & Process

Serve as a subject matter expert and power user within Rippling for payroll and tax configuration

Identify and implement process improvements that increase accuracy efficiency and auditability

Develop internal documentation SOPs and controls for payroll and licensing workflows

Support internal and external audits by producing accurate records and reporting on request

3 years of multi-state payroll processing experience including California

Solid working knowledge of federal and state employer payroll tax obligations and filing requirements

Experience with business license administration or willingness to own it fully

Proficiency with a modern HRIS/payroll platform; Rippling experience strongly preferred

High degree of accuracy and attention to detail; comfortable working with sensitive compensation data

Strong organizational skills with the ability to manage competing deadlines in a fast-moving environment

Preferred

Experience at a multi-state healthcare clinical or Series B/C startup

Familiarity with California-specific payroll requirements: final pay timing meal and rest break premiums PTO payout rules

Exposure to employer tax registration processes for new state market entries

FPC or CPP certification or active pursuit

• The hiring process for this role may consist of applying followed by a phone screen online assessment(s) interview(s) an offer and background/reference checks.

• Background Screening: A background check which may include a drug test or other health screenings depending on the role will be required prior to employment.

• Job Description Scope: This job description is not exhaustive and may include additional activities duties and responsibilities not listed herein.

• Vaccination Requirement: Employees in patient client or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

• Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.

• Equal Opportunity Employer: At Vynca Inc. we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race color religion age national origin ancestry ethnicity gender gender identity gender expression sexual orientation marital status veteran status disability genetic information citizenship status or membership in any other protected group under federal state or local law.

Required Experience:

IC