Payroll and Labor Management Specialist

Job Summary:

The Payroll and Labor Management Specialist is responsible for managing Accounts Payable processes alongside the hotels daily cash handling operations. This includes processing vendor invoices preparing payments reconciling daily revenue deposits and maintaining strict control over house banks petty cash and cash recycling operations. The role ensures accuracy transparency and full compliance with internal controls and audit requirements.

Summary of Responsibilities:

• Receive review and process all vendor invoices ensuring accuracy and completeness through three-way matching (purchase order invoice and receiving documentation) via Birchstreet application.
• Coordinate timely and accurate payment processing via check ACH or wire transfer in accordance with company policies.
• Reconcile vendor statements resolve discrepancies and respond to supplier inquiries in a professional manner.
• Maintain organized and ready audit records of all Accounts Payable transactions and supporting documentation.
• Ensure all disbursements are properly authorized and in compliance with internal control requirements.
• Collect verify and process daily remittance envelopes ensuring all cash checks and card receipts are properly accounted for.
• Prepare balance and secure daily bank deposits in accordance with hotel procedures and audit requirements.
• Maintain strict custody and control of all cash assets ensuring compliance with treasury and cash handling procedures.
• Operate and manage the hotels cash recycler and cashier systems ensuring accurate recording and reporting of all transactions.
• Issue monitor and reconcile house banks and cash floats to operational departments always ensuring accountability.
• Perform routine and unannounced audits of house banks and cashier tills investigating and resolving variances promptly.
• Maintain optimal cash levels within the recycler coordinating bank change orders and replenishment as required.
• Administer petty cash funds ensuring all disbursements are properly authorized documented and compliant with policy.
• Process due-backs paid-outs and refunds in line with company and internal requirements.
• Maintain detailed records and ensure timely reconciliation of all petty cash and paid-out transactions.
• Perform daily reconciliation of cash activity including matching cash recycler reports to PMS POS and Night Audit records.
• Prepare and distribute daily and monthly reports including:
  • General Cashier Report
  • Over/Short Report
  • Deposit summaries
• Investigate document and resolve all cash discrepancies in a timely manner.
• Maintain clear audit trails (physical and digital) for all transactions to support internal and external audit requirements.
• Ensure all cash handling AP and reconciliation processes align with NCA SOP internal control standards including segregation of duties and proper approvals.
• Safeguard company assets by strictly adhering to cash security procedures and documentation requirements.
• Support internal and external audits by preparing documentation and responding to inquiries.
• Partner with Front Office Food & Beverage and other departments to ensure accurate reporting of revenues and cash handling compliance.
• Partner with operations team ensuring that they are processing invoices accurately & timely.
• Assist with Accounts Receivable or billing support as needed including guest and group inquiries.
• Provide timely professional support to internal stakeholders and external vendors.

Qualifications :

• Associate degree in Accounting Finance or related field preferred
• 13 years of experience in accounting accounts payable or cash handling roles
• Hospitality experience preferred
• Proficiency in accounting systems (e.g. Birchstreet Oracle Evention or similar)
• Strong knowledge of Microsoft Excel and Office applications
• Experience with POS systems PMS (Opera preferred) and cash handling systems
• High level of integrity and accountability when handling cash and sensitive financial information
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong problem-solving abilities with a proactive approach
• Effective communication and interpersonal skills

Additional Information :

What will you bring to this role

• Embrace the Fairmont brand promise and luxury in your role and in all your interactions.
• Foster an inclusive environment where every individual feels valued and respected
• Create an environment where colleagues are empowered supported and recognized
• Drive top performance to achieve exceptional results

Join our team and enjoy a range of exclusive colleague perks including complimentary upgrades extended stays discounted stays across Fairmont & Raffles properties special dining and wellness discounts and added luxuries to enhance your experience. We believe in taking care of our team ensuring that your hard work is rewarded with exceptional benefits. In addition to being part of a world-class luxury hospitality brand team members enjoy a comprehensive benefits package designed to support their health well-being and financial future including:

• Medical Dental and Vision Insurance
• Paid Time Off and Holiday Pay
• 401(k) Retirement Savings Plan
• Employee Assistance Program (EAP)
• Colleague Dining Program
• Career Growth and Development Opportunities
• Recognition and Rewards Programs

Our Values

Respect:
We value the needs ideas and individuality of others. We treat everyone with fairness and dignity. 

Excellence:
We make genuine connections and we cherish every opportunity to make the people around us feel special.

Belonging:
We celebrate our differences. We support each other and we always stand together.

Empowerment:
We have authority to take initiative and anticipate moments that create unforgettable experiences. 

Integrity:
We build trust through mutual respect and being authentic.

Diversity & Inclusion

Fairmont is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time