Payroll Administrator

Our story is simple: were a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Colemans vision when he founded the company in 2006. He began building a seasoned team purchased two Hollywood studio lots and dramatically expanded our California office footprint by taking the company public in 2010.

Today from our Los Angeles headquarters to Silicon Valley to San Francisco to Seattle to Vancouver and beyond we own transform build and operate marquee office and studio properties. Fortune 500 premier growth companies and groundbreaking start-ups with an emphasis on those in the media and tech industries call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to bejust like our tenants and clients. We work closely with them to find and create the perfect environment and to provide the services that enable their employees to thrive.

We build we create value and were always looking towards whats next.

Job Summary:

The Payroll Administrator will be responsible for the preparation processing and distribution of accurate and timely paychecks to weekly and bi-weekly union and non-union employees across multiple unions and states within the US while ensuring compliance with Collective Bargaining Agreements SOX controls and federal state and local regulations. This position plays a crucial role and requires a strong attention to detail and extensive union payroll knowledge including wage scales prevailing wage Davis Bacon Act union pension reporting garnishments and various other tax laws.

What Youll Do:

• Process payroll for weekly and bi-weekly payroll groups inclusive of Collective Bargaining Agreements Contracts.

• Motion Picture Industry Pension & Health Plan contribution calculations and reporting.

• Serve as main point of contact for all employees and respond to payroll inquiries related to interpretation of laws rules and regulations including Collective Bargaining Agreement Contracts.

• Understanding/experience paying prevailing wages.

• Calculate and maintain union dues.

• Calculate meal penalties according to state laws and Collective Bargaining Agreements.

• Prepare calculate and print manual checks.

• Prepare ad hoc custom reports upon request.

• Ensure timely quarterly and annual filing and distribution of employee W-2s 1099s 940s 941s etc.

• Handle all internal and external audit requests related to payroll.

What Youll Need:

• 7 years of payroll experience in a complex multi-state multi-entity organization.

• At least 4 years of experience processing union payroll under multiple Collective Bargaining degree in Accounting Human Resources or related field or equivalent combination of education and experience.

• Intermediate to advanced Excel skills including VLOOKUPs IF formulas and Pivot Tables.

• Experience with ADP Workforce Now.

• Strong relationship-building skills with the ability to effectively interact with union representatives leadership and employees.

• Ability to manage heavy workflow competing priorities and time-sensitive deadlines while maintaining accuracy.

• Strong work ethic demonstrating accountability integrity discretion and the ability to maintain confidentiality.

• Experience calculating fringe benefit contributions and interpreting union wage scales.

• Experience processing garnishments and payroll adjustments.

• Experience creating and analyzing payroll reports in ADP Workforce Now.

• Knowledge of California wage and hour laws meal penalties and premium pay calculations.

• Preferred Qualifications

  • Experience processing prevailing wage payroll and working with Davis-Bacon Act requirements.

  • Experience with Motion Picture Industry Pension & Health Plan reporting and contributions.

  • Experience supporting payroll audits and compliance initiatives.

Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race color religion creed sex gender identity or expression national origin age disability medical condition marital status sexual orientation genetic information protected veteran status or any other basis protected by applicable law including federal state and local fair chance laws.

Employment is contingent upon completion of applicable screenings in accordance with local laws.

The company uses E-Verify to confirm the identity and employment eligibility of all new hires.

If you require a reasonable accommodation during the application or hiring process please notify us at so we can support you throughout the recruitment experience.

Required Experience:

Unclear Seniority