Payment Card Program Administrator

Essential Functions (Responsibilities):

• Prepares Daily Open Requisition Report each morning.

• Assists in each step of the Requisition/Purchase Order process.

• E-mails Purchase Orders to requesters.

• Reviews Procard and Travel Card applications.

• Processes Procards.

• Tracks accounts and transactions.

• Assists with problem-solving for cardholders.

• Assures program policies and procedures while auditing the performance and use of the Procard.

• Audits all transactions made using university Purchasing Cards.

• Provides mandatory training for new cardholders.

• Serves as the primary contact for all the departments regarding the Procard.

• Provides necessary support to new Procard users.

• Ensures compliance with policies established by the university.

• Assist in the maintenance and compliance of the Universitys Vendor Database

  • Verifies the accuracy of the information provided by the department according to university policies and procedures.

  • Provides support to Purchasing regarding vendor issues or deviations.

• Manges Procard account Set-Ups.

• Conducts Procard trainings.

• Manages and conducts account maintenance.

• Ensures procedure compliance.

• Conducts auditing.

• Reports MCC Listings Cardholder Profiles Accounts (Card Numbers and GL) Limits etc.; Transactions by Vendor Amount Cardholder etc.

• Assists cardholders as needed.

• Assists with entry and maintenance as needed.

• Void/Edit/Replace POs as needed.

• Documents tag Renewals.

• Verify vehicle status.

• Creates check request containing expiring vehicles.

• Drive personal vehicle to collects tags and deliver accordingly by deadline.

• Performs related responsibilities as required or assigned.

Required Qualifications:

Knowledge/Skill/Ability

Analytical ability to interpret and use data logical and data-driven work style.
Ability to multi-task efficiently in a fast-paced environment drive projects to completion and act with a sense of urgency.
Extremely proficient with Microsoft Suite.
Strong verbal and written communication skills ability to communicate effectively at all levels of the company.
A collaborative team player who can coordinate work effectively with employees team members and outside vendors.
Ability to maintain a high level of confidentiality.
High attention to detail demonstrated practice of establishing effective priorities and meeting deadlines.
Strong customer service with a can-do attitude and strong interpersonal skills.

Equivalent Education/Experience

• Associates degree in accounting preferred.
• Must have 1 - 3 years of related experience.
• Experience in purchasing related duties required.
• Experience with public preferred.