Patron Services Assistant (Part-Time, 25 hoursweek)

Do you enjoy interacting with people and responding to all kinds of questions The Mount Prospect Public Library is looking for a Patron Services Assistant to staff our front this role youll ensure our patrons feel welcomed heard and helped by greeting them answering their questions pointing them in the right direction and registering them for programs. When you arent at the front desk youll perform office tasks such as answering the phone and handling mail.

SCHEDULE:25.75 hours per week (approximate average)

• Monday Wednesday and Friday 9am to 5pm
• Weekend rotation approximately one in every 4 weekends: Saturday 9am to 5pm & Sunday 11am to 5pm

SALARY:$16.96 per hour

BENEFITS:

• Paid time off (vacation sick holiday and birthday)
• Dental life and pet insurance
• Illinois Municipal Retirement Fund (IMRF) participation
• 457 retirement savings plan

PURPOSE

Under the direct supervision of the Head of Patron Services the Patron Services Assistant greets patrons and directs inquiries in person and via telephone including program registrations and scheduling meeting room reservations. This position has extensive public contact and performs clerical support in a busy environment.

SUMMARY OF DUTIES:

This position comprises of the following essential duties:

• Public Service (approx. 50%)
• Clerical Support (approx. 40%)

Other non-essential job duties may include special projects representing the Library and committee work.

JOB RESPONSIBILITIES

Public Service

1. Applies MPPL-values-based customer service
2. Assists patrons at the public desk on the telephone and online
3. Answers informational and directional questions
4. Handles program and public meeting room registration and/or reservations
5. Registers patrons for library programs
6. Issues and monitors volunteer access badges including daily access badges for staff
7. Makes opening closing and public emergency announcements
8. Routes incoming telephone calls
9. May serve as a Voter Registrar
10. Provides various public civic services (vehicle sticker renewal etc.)
11. Assists patrons in the use of equipment items in the public service area

Clerical Support

1. Assists with clerical duties for other departments
2. Maintains department office supplies
3. Maintains lost and found materials storage and retrieval of lost items.
4. Maintains sign-out keys or equipment for meeting rooms and display cases
5. Facilitates the distribution of museum passes to area attractions for patrons
6. Prepares supply orders; unpacks and distributes supplies
7. Processes postage for outgoing library mail
8. Appropriately monitors and processes any inquiries received via the departmental email inbox

Special Projects

1. Accompanies outreach staff on school visits and other outreach activities
2. Responsible for display case assignments upkeep and general appearance
3. Updates public bulletin board as needed
4. Acts as a public meeting room liaison for the village community and political groups
5. May serve as Volunteer Coordinator for individuals volunteering their time at the library

Other

1. Attends appropriate meetings workshops and seminars
2. Responsible for delivery of emergency jump bag to in-charge staff in case of evacuation
3. Responsible for emergency announcements as needed
4. Serves on committees as assigned
5. Other duties as assigned

EDUCATION TRAINING AND EXPERIENCE

High school diploma (or equivalent work experience) required. Experience working in a public setting is desirable.

KNOWLEDGE SKILLS & WORK CONDITIONS

Knowledge & Ability

• Ability to access input and retrieve data from the computer
• Ability to operate a two-way radio and telephone
• Ability to handle and process cash and/or cash register
• Knowledge in the use of the Integrated Library System
• Knowledge of library policies and procedures

Behavioral Skills

1. Commitment to Task. Able to be alert in a high-risk environment; follow detailed procedures and ensure accuracy in documentation and data; carefully monitor gauges instruments or processes; concentrate on routine work details and organize and maintain a system of records.
2. Communication. Able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or clients; listen well.
3. Coping. Able to maintain a solution-oriented approach while dealing with interpersonal conflict hazardous conditions personal rejection or time demands.
4. Customer Focus. Able to demonstrate a high level of service delivery; do what is necessary to ensure internal and external customer satisfaction; deal with service failures and prioritize customer needs.
5. Decision Making & Problem Solving. Able to take action in solving problems while exhibiting judgment and a realistic understanding of issues; able to use reason even when dealing with emotional topics; review facts and weigh options.
6. Flexibility. Able to remain open-minded and change opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as demands change; manage transitions effectively from task to task; adapt to varying customer needs.
7. Teamwork. Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.
8. Supporting Diversity Equity and Inclusion. Able to adapt behavior to others styles; interact effectively with people who have different values cultures or backgrounds; optimize the benefits of having a diverse inclusive and equitable workforce.

Working Conditions

• Work is performed in a typical library environment.

• Work is performed while:
  • standing for varied lengths of time (from 2 - 6 hours)