Patient Access Coordinator Float

Summary

Job Description:

The Patient Access Coordinator Float makes patient appointments and reminder calls. Greets and registers and checks in or out all patients. Verifies demographic and insurance coverage information and enters into appropriate system/patient record. Collects co-pays and other payments and prepares daily deposit & reconciliation report. Receives and accurately and timely relays all phone messages to and from providers and logs them appropriately. Also provides clerical/secretarial support to the office as needed by typing correspondence and reports sorting and delivering mail processing incoming and outgoing faxes and ordering and maintaining supplies.

Essential Duties:

Makes appointments according to protocol

Verifies patients appointments by calling to remind patient of appointment date time location and financial responsibility.

Schedules patients according to Appointment Scheduling policy and accurately enters information such as referral source and chief complaint.

Patient Check-In- Interviews patients and/or their designated representatives to collect review and document demographic information and insurance and/or other financial information necessary to update information or to create a new patient number.

Demographic information- Accurately searches registration system to verify if patient already has a record created. This includes searching by Name Date of Birth Social Security Number. Avoiding duplication of patient records is critical to the integrity of the registration system and ultimately clinical care and billing. Accurately completes registrations.

Determines the patients out-of-pocket expense; requests payment from patient following the Point of Service Collections policy; documents receipt in electronic billing/registration system; and prepares daily deposit.

Coordinates necessary documents such as properly preparing chart charges sheet and care documentation sheets.

Verifies insurance coverage and benefits via ZirMed third-party payer website or phone

Ensures patients guarantors receive necessary forms and policies including but not limited to consent to treatment Notice of Privacy Practices (HIPAA) and financial policy. Explains forms and policies and secures signatures on such forms as well as witnesses signature for Release of Information requests (ROIs) appointments ROIs and appointment reminders.

Relays and documents messages between providers and patients

Maintains integrity of patient data by entering notes in the registration system as well as chart as appropriate to accurately reflect actions performed for each account. This includes but is not limited to accurately and completely identifying patients dismissed from the practice rescheduled no shows and cancelled

Perform referrals as needed

Patient Paperwork

Correspondence & reports

Mail duties

Maintains patient confidentiality adheres to HIPAA guidelines regarding PHI. Maintains corporate compliance guidelines and integrity to minimize the risk of fraud and abuse

Accurately and completely performs medical records management duties including the filing of records and charts releasing and requesting PHI according to law (i.e. with appropriate ROI)

Demonstrates use of equipment and computer software such as fax copier phone system McKesson HPP Microsoft Outlook ZirMed and third-party websites

Attends all required safety training programs and can describe his/her responsibilities related to general safety department/service safety specific job-related hazards and national patient safety goals

Work Experience

Education