Patent & Trademark Recordals Manager

Oversee global and fast-paced recordal projects for our clients at various sizes of scale. Implement and update standardized processes within our IP department that support client project and business needs. Maintain recordal trackers ensure compliance with legal requirements and liaise between agents and clients to ensure accurate records. A fundamental aspect of this role is the ability to drive efficiencies for the success of our clients and manage the formal documentation required to update intellectual property (IP) ownership including assignments mergers address changes and name changes across global portfolios.

DESCRIPTION

Direct projects successfully to meet client schedules internal processes and quality requirements

Participate in development and documentation tracking of recordal AI and automation processes

Oversee recordal projects to ensure they are supported through correspondence tracking progress charts and maintenance of records

Ensure all documents meet specific country-law requirements for recordal including signature requirements notarization legalization or translation

Prepare regular reporting updates and conduct internal and client meetings

Send instructions and review incoming correspondence from foreign associates or IP offices

Review recordal filing receipts and confirmation certificates to ensure project goals are met

Escalate timely and thoroughly to manage any deficiencies or delays that impact internal and client deadlines

Work consistently to achieve ideal service goals

CONTRACT TO HIRE POSITION

Exceptional attention to detail strong organizational abilities and proficiency in written communication

Enthusiasm in learning new workflows and technologies including automation tools

Demonstrated analytical skills for managing complex projects

Proactive approach to resolving challenges alongside project managers and process leads

Ability to multi-task and meet deadlines for a globally-based team

Bachelors Degree required JD or paralegal preferred but not required

Background of 6 years in recordal processes and management with experience in a similar patent trademark or IP legal role highly preferred

Strong project management skills with a commitment to intellectual property services and governance

Solid understanding of patent and trademark prosecution procedures and international IP rules.

Client-facing experience or interest in developing client relationships