Partner Coordination and Project Integration Specialist

12-Month Contract
On-siteat The Woodlands TX

ExxonMobil has been a leader in the energy sector for over 140 years. As ExxonMobil adapts to meet the increasing global demand for oil natural gas and refined products it is committed to playing a pivotal role in energy transition. ExxonMobils mission to fuel the world safely and responsibly has never been more important.

Together Raise and ExxonMobil are building teams that are rising to meet the worlds growing energy needs through the ExxonMobil Contingent Communitywhere skilled workers and unique contract opportunities meet.

Raise is taking applications for current openings like this one while building a diverse group of talent for future openings. When you apply for this role youll also be considered for upcoming positions that align with your skills and qualifications.

Note: Successful applicants will be employees of Raise Limited working at ExxonMobil facilities with both ExxonMobil employees and other contractors.

Overview:
The Project is seeking an experienced and highly organized Interface Coordinator to support effective coordination between the Project Team consortium partners and key stakeholders. Based in Houston this contractor will serve as a central coordination point for cross-functional requests while managing workflow tracking reporting support correspondence commitments and secondee administration. Reporting to the Interface Manager the successful candidate will help centralize administrative activities improve the timeliness and visibility of partner-related work and drive process standardization and continuous improvement.

Key Responsibilities

• Action & Commitment Tracking
• Maintain project action registers and commitment trackers.
• Monitor progress against assigned actions and proactively follow up with stakeholders.
• Escalate overdue items and risks impacting delivery timelines.
• Provide status updates and summaries for management review.
• Manage CoV Query Coordination
• Receive characterize & route queries requiring project team input.
• Coordinate SMEs and response owners to ensure timely high-quality responses.
• Track queries through review approval and closure; escalate issues as needed.
• Partner Reporting & Communications Support
• Prepare and coordinate periodic and ad hoc partner reports.
• Consolidate inputs across project functions and review for completeness and consistency.
• Support partner and government engagements by compiling project information and briefing materials.
• Maintain clear consistent messaging supported by current project information.
• Correspondence Management
• Maintain correspondence logs.
• Coordinate review endorsement approval and distribution of correspondence.
• Track commitments arising from correspondence meetings and partner engagements through closure.
• Ensure traceability between requests responses decisions actions and outcomes.
• Secondee Onboarding & Partner Support Coordination
• Develop and maintain onboarding procedures checklists trackers and guidance materials.
• Coordinate secondee onboarding mobilization and readiness activities across functions.
• Track status resolve barriers and escalate issues affecting deployment or integration.
• Maintain records of assignments onboarding progress and outstanding actions.
• Prepare invitation letters and related documentation supporting partner and contractor travel.
• Process Documentation & Improvement
• Document workflows roles responsibilities controls and escalation paths.
• Develop procedures templates checklists and work instructions.
• Identify opportunities to simplify standardize automate and improve recurring activities.
• Support implementation of workflow and reporting tools including Airtable where applicable.
• Establish performance measures and recommend improvements based on workflow data and stakeholder feedback.
• Build and document new processes where formal guidance does not yet exist creating repeatable frameworks that improve consistency and efficiency across the project team.
• Dashboards & Performance Visibility
• Develop and maintain dashboards for partner queries commitments actions reporting deliverables and secondee onboarding.
• Monitor performance bottlenecks deadlines and recurring issues.
• Ensure data quality and provide concise summaries highlighting items requiring management attention.
• Define and track measures for timeliness quality throughput and closure.

Required Qualifications

• Minimum 5 years of experience in project coordination project administration business operations stakeholder engagement reporting coordination or similar roles.
• Bachelors degree or equivalent relevant professional experience.
• Demonstrated experience in project coordination project administration business operations reporting stakeholder coordination or a comparable role.
• Strong organizational skills and the ability to manage multiple concurrent requests deadlines and contributors.
• Demonstrated ability to operate independently take initiative and solve problems with limited direction in a fast-paced evolving project environment.
• Proven ability to establish structure and drive activities forward in situations where processes guidance or documentation may not yet exist.
• Strong written communication and document-development skills.
• Ability to consolidate complex inputs into clear concise and well-organized reports or briefing materials.
• Strong attention to detail.
• Ability to work across organizational boundaries and follow up respectfully but persistently with senior and technical contributors.
• Proficiency with Microsoft 365 applications particularly Outlook Teams Excel PowerPoint Word and SharePoint.

Preferred Qualifications

• Experience supporting a major capital project energy project engineering organization joint venture consortium or other complex multi-party environment.
• Experience coordinating partner customer government or external-stakeholder requests.
• Experience with action tracking commitment management correspondence control or resolution workflows.
• Experience supporting onboarding mobilization or integration of contractor partner or secondee personnel.
• Experience developing dashboards and management metrics.
• Experience documenting and improving business processes.
• Experience with Airtable Power BI Power Automate Aconex or similar tools.
• Familiarity with document-control principles approval workflows records management and auditability.
• Experience coordinating across multiple time zones and international teams.
• Portuguese language proficiency is considered a strong asset.

Looking for meaningful work We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work which is why were a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply including people from traditionally underrepresented groups such as women visible minorities Indigenous peoples people identifying as LGBTQ2SI veterans and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: order to submit candidates for roles our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions) please contact us at 1 or

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