Part-time Parish Secretary

• Performs secretarial duties for the Pastor. Greets and refers visitors to the appropriate ministers services or agencies. Prepares bulk mailings as needed. Receives and places telephone calls types memos emails and processes mail.
• Maintains office record-keeping and filing systems. Maintains schedule of office hours for staff.
• Attends staff meetings and other meetings as requested.
• Schedules parish facilities. Coordinates the use of keys for facilities.
• Oversees the timely opening and secure closing of the office each day.
• Sets up service calls from and coordinates contractors with maintenance staff
• Oversees the inventory of office supplies. Orders materials supplies or equipment as needed.
• Oversees the maintenance contracts for the various office machines.
• Coordinates volunteers for various ministries and programs. Recruits trains and supports volunteers.
• Responsible for reviewing invoices and printing checks
• Posting of Sunday collections

• Must understand the parish vision and mission and actively support a life of prayer.
• Must be able to explain the Faith and encourage growth in discipleship.
• Updates parish census records on a regular basis.
• Maintain the parish offering envelope system regularly. Posts contributions weekly and compiles and mails annual contribution statements as required by the IRS.
• Coordinates scheduling of weddings funerals and other events. Contacts appropriate persons involved communicates with families regarding procedure for service.
• Maintains the sacramental record keeping system. Records all weddings baptisms funerals as well as those who receive first Eucharist and confirmation.
• Provides assistance to persons in need who come to the parish. Provides charitable assistance through referring persons to the appropriate charitable or social agencies.
• Maintains Mass intention book cards and funds.
• Keeps lobby and reception area neat and orderly.

Required Experience:

Junior IC