Part Time Front Desk and Administrative Assistant

Position Overview

We are seeking a highly organized professional and welcoming Part-TimeFront Desk & Administrative Assistant to serve as the first point of contact for our this role you will be responsible for creating a positive first impression for visitors managing daily administrative tasks and ensuring our office operations run smoothly and efficiently.

The ideal candidate possesses excellent communication skills a proactive attitude and the ability to multitask in a fast-paced environment.

Front Desk & Reception

• Greet clients visitors and vendors in a professional warm and friendly manner.

• Manage the reception area to ensure it remains tidy and welcoming.

• Answer screen and forward incoming phone calls taking accurate messages and directing inquiries to the appropriate department.

• Manage incoming and outgoing mail packages and deliveries.

Administrative Support

• Provide comprehensive administrative support to the management team and staff.

• Maintain office files records and databases with high attention to detail.

• Prepare and edit correspondence reports and other documents.

• Assist with special projects and perform general clerical duties including photocopying scanning and filing.

Office Operations

• Monitor and order office supplies ensuring inventory levels are maintained.

• Coordinate with building maintenance and service providers for office equipment repairs or facility needs.

• Support internal communications.

• Experience: 13 years of experience in a front desk reception or administrative support role preferred.

• Skills:

  • Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).

  • Strong verbal and written communication skills.

  • Excellent organizational and time-management abilities.

  • A calm and professional demeanor when handling high-pressure situations or difficult inquiries.

• Education: High school diploma or equivalent required; Associates degree or relevant certification is a plus.

• Attributes: Dependable detail-oriented and capable of working independently with minimal supervision.