Part Time Bryce Jordan Center Administrative Support
Job Location:
University Park, IL - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
- If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistantstoserve as the first point of contact in person and via phone maintain confidential information and coordinate travel successful candidatewill be responsible for the following:
- Greet customers provide information and refer as appropriate.
- Screen and processroutinetelephone communicationsmailand requests.
- Schedule and maintain calendar ofappointments meetingstravel itineraries etc.
- Coordinate travel arrangements make reservations and process reimbursements.
- Maintain files and databases;assemble and format data to create simple reports.
- Prepare documents meeting materialscorrespondence.
- Update and make routine changes to web pages.
- Maintain confidentialandsensitive information and materials.
- Recordand distribute meeting minutes.
- Composeand editwritten communication.
- Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for facilities repairs/needs.
- Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
- Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations rate increases and job additions.
The hours on this position vary greatly from week to week and can range from 0 to 20.
This position typically requiresa High School diploma or higher plus1year of related experience or an equivalent combination of education and experience.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
