Part-Time Athletics Operations Aid — BDAC Operations Support

BDAC Operations Support position provides operational administrative and facility support for the Utah State Eastern Athletics Department and the Bunnell-Dmitrich Athletic Center. This position assists the Senior Athletics Operations Coordinator/BDAC Manager with day-to-day department operations facility coordination building needs scheduling support purchasing processes event logistics and general customer service.

This role is designed to provide hands-on assistance backup coverage and operational support so that athletics and BDAC functions continue to run effectively especially during high-demand periods events or when the Senior Athletics Operations Coordinator/BDAC Manager is unavailable. The position requires someone who is dependable detail-oriented service-minded and willing to assist with a wide variety of operational needs.

The position is based on support needs related to athletics operations department scheduling purchasing facility usage building access maintenance requests event logistics and BDAC building operations identified in the current Operations Coordinator/BDAC Facility Manager duties.

Assist with daily operational needs of the Athletics Department including but not limited to:

• Assist with coordinating and maintaining gym schedules for athletic team use internal calendars CourseDog entries and other scheduling systems as assigned.
• Provide general administrative support for athletics operations including forms records documents and department communication.
• Serve as a helpful point of contact for coaches staff student-athletes campus partners and community members by phone email and in person.
• Assist with departmental forms tracking documents internal processes and operational workflows.
• Support the preparation organization and tracking of Letters of Intent and other athletics-related documents as directed.
• Assist with conference region and department administrative duties as assigned.
• Help process purchases payments purchase orders Amazon orders EZBuy requests and other departmental purchasing needs under appropriate supervision.
• Assist with annual key audits facilities requests and other building-related administrative processes.
• Provide backup operational support during staff absences peak athletic seasons events and special projects.
• Travel or assist with department transportation needs as assigned and as qualified.
• BDAC Facility Operations Support

Assist with day-to-day operations and facility needs of the Bunnell-Dmitrich Athletic Center including but not limited to:

• Assist with scheduling BDAC facility spaces for athletics campus community and event use.
• Support communication with facility users campus partners custodial staff security maintenance and other building stakeholders.
• Assist with monitoring building needs workout areas equipment storage areas and shared-use spaces.
• Identify facility or equipment concerns and assist with submitting maintenance requests.
• Help coordinate building usage room setup space utilization and storage organization.
• Assist with managing access needs building keys KeyGuard processes S2 access and related security procedures as assigned.
• Help support part-time building closers student workers or facility support staff as directed.
• Assist with lost and found surplus items asset tracking and building inventory needs.
• Provide support for commencement athletic events campus events community events and other major BDAC uses.
• Help maintain a clean professional safe and welcoming facility environment.

Event and Game-Day Support

• Assist with facility setup tear-down crowd flow event logistics and operational support for athletic contests and special events.
• Help coordinate access signage equipment tables chairs technology hospitality and other event-related needs.
• Provide customer service to visiting teams officials spectators campus partners and community members.
• Respond appropriately to basic facility needs questions or issues during events.
• Assist with problem-solving during events and communicate issues to the appropriate supervisor.

General Expectations

• Represent USU Eastern Athletics and the BDAC in a professional service-oriented manner.
• Maintain confidentiality and professionalism when working with student-athlete records personnel matters department documents and internal operations.
• Be willing to perform a variety of tasks including administrative operational facility event and physical setup responsibilities.
• Communicate clearly follow instructions and provide dependable follow-through.
• Work collaboratively with athletics staff coaches campus departments students and community users.
• Perform other duties as assigned.

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Ability to communicate professionally by phone email and in person.
• Ability to work independently while also taking direction from a supervisor.
• Basic computer skills including email calendars spreadsheets word processing and online forms.
• Ability to manage multiple tasks changing priorities and time-sensitive requests.
• Dependable punctual and able to provide consistent follow-through.
• Ability to work occasional evenings weekends athletic events and special events as needed.
• Ability to lift move or set up tables chairs equipment supplies and event materials as needed.
• Commitment to providing excellent customer service to students staff coaches campus partners and community members.

Along with the online application please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

**Document size may not exceed 10 MB.**

• Work may take place in office athletic recreation event and facility environments.
• Some evening weekend and event-related hours may be required.
• Position may involve standing walking lifting carrying setting up equipment and responding to facility needs throughout the BDAC.
• Duties may vary based on athletic seasons event schedules facility usage and department needs.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

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