Part-Time Administrative Assistant – Ivy+ Career Link

Location: Ivy Tech Community College - South Bend

Department: Ivy Career Link

SUPERVISION RECEIVED: Vice Chancellor Ivy Career Link

Employment Type: Part Time
Compensation: $15/hour

MAJOR RESPONSIBILITIES:
1. Provides clerical and office support setting up and maintaining student/employer files filing and copying.
2. Maintains data sheets project documentation and student records.
3. Orders supplies and maintains purchasing records.
4. Assists with scheduling and tracks appointments events and calendars as requested.
5. Responds to phone and walk-in inquiries from students business and industry partners and community members.
6. Ensure that arrangements are made for appropriate facilities materials and equipment necessary for the delivery of services.
7. Processes phone walk-in and email registrations.
8. Schedules and tracks meeting times locations and last-minute changes and communicates those changes to the appropriate personnel.
9. Operates standard office equipment such as a copier.
10. Checks voicemail frequently and responds to information requests in a timely manner.
11. Performs clerical duties related to the area i.e. word processing filing etc. and production of instructional materials and or marketing flyers.
12. Performs other duties as assigned consistent with commonly accepted practices.
13. The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA) other applicable regulatory requirements college policies and professional standards.

EDUCATION AND EXPERIENCE:
Associate Degree or equivalent work experience required.

Must have excellent knowledge of Microsoft Office Products and Google Suite.

Must possess excellent communication and organizational skills good math skills the ability to prioritize tasks display extreme attention to detail maintain confidentiality meet deadlines and work with minimal supervision.

Must exemplify commitment to an environment where team members feel valued respected and supported. Must demonstrate a strong commitment to a workplace culture that recognizes and appreciates varied perspectives backgrounds and experiences. Must be passionate about creating and maintaining a team dynamic that encourages open communication and mutual respect.

Working knowledge of workforce development economic development and the South Bend-Elkhart Community is preferred but not required.

Knowledge of Banner Salesforce and Tableau platforms is preferred but not required.

Ivy Tech is committed to supporting the well-being growth and financial security of our part-time employees. These benefits include:

Health & Wellness

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no cost confidential counseling sessions legal consultations financial planning consultations and other resources

Financial & Retirement Benefits

• All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings

Educational Benefits

• Fee remission for employees spouses and legal dependents.

For more information on Ivy Tech Benefits visit Tech Community College is an accredited equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color ethnicity national origin marital status religion sex gender sexual orientation gender identity disability age or veteran status. As required by Title IX of the Education Amendments of 1972 Ivy Tech Community College does not discriminate on the basis of sex including sexual harassment in its educational programs and activities including employment and admissions. Questions specific to Title IX may be referred to the Colleges Title IX Coordinator or to the US Department of Education Office of Civil Rights.