Part-Time Administrative Assistant

Administrative Assistant I (Part-Time)
Location: Austin TX

Build Your Future with GBA

At GBA were more than an engineering and architecture firmwere problem-solvers collaborators and trusted partners working together to support the communities we serve. As we grow strong administrative and operational support plays a critical role in helping our teams stay organized connected and focused on delivering high-quality work.

Were seeking a Part-Time Administrative Assistant I to support our Austin office. This role is ideal for someone who enjoys coordinating day-to-day activities supporting project teams and creating a positive organized work environment. This position goes beyond traditional administrative workit plays a key role in keeping projects teams and office operations running smoothly.

What Youll Do

As an Administrative Assistant I youll:

• Maintain calendars schedule meetings and coordinate Lunch & Learn sessions.
• Support Project Managers and leadership with administrative coordination and documentation.
• Prepare meeting agendas capture notes and track follow-up action items.
• Assist with onboarding coordination internal communications and office-wide initiatives.
• Help maintain efficient workflows and identify opportunities to improve organization and consistency.
• Support invoice routing expense tracking and general operational activities.
• Serve as a point of contact for employees visitors vendors and project teams.
• Coordinate office operations including supplies equipment and vendor communication.
• Maintain organized digital files records and shared resources.
• Assist with planning office events employee engagement activities and team functions.

What You Bring

• High school diploma or equivalent required.
• Previous administrative office coordination or professional support experience preferred.
• Proficiency with Microsoft Office applications including Outlook Word Excel and Teams.
• Strong organizational and time management skills.
• Ability to prioritize work manage multiple tasks and adapt to changing needs.
• Strong written and verbal communication skills.
• Professional judgment with the ability to maintain confidentiality.
• High attention to detail and strong follow-through.

What Makes You a Great Fit

• You are proactive dependable and take initiative.
• You enjoy supporting teams and helping others succeed.
• You thrive in a collaborative fast-paced office environment.
• You bring strong organizational skills and attention to detail.
• You look for ways to improve efficiency consistency and team support.

Why This Role Matters

Administrative professionals are essential to GBAs this role youll help create organization consistency and operational support across the officeenabling project teams and leadership to stay focused on delivering quality work for our clients and communities.

Why Youll Love Working Here

At GBA youll be part of a team that values collaboration support and continuous improvement. We believe in creating an environment where people feel valued and empowered to contribute.

Join Our Team

If you enjoy supporting teams staying organized and playing a key role in a collaborative office environment wed love to hear from you.
Apply today and build your future with GBA.

GBA is an Equal Employment Opportunity Employer. We promote diversity in our workforce by including all individuals regardless of age race religion color sex national origin marital status genetic information sexual orientation gender identity gender expression disability veteran status pregnancy status or any other status protected by law.