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P-Card Specialist
Job Location:
Job Location:
Irvine, CA - USA
Hourly Salary:
USD 27 - 30
Hourly Salary:
Posted:
4 September 2026 (12 days ago)
Posted:
Application Deadline:
2 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description Summary
Under the general supervision of the PCard and Travel & Expense Manager the AP PCard Specialist is responsible for administering the Universitys Procurement Card (PCard) Program. This position reviews centralized general ledger activity including accruals deferrals and reclassifications and provides support for departmental budget activity reviews. The AP PCard Specialist analyzes spending and operational trends to identify opportunities for increased efficiency cost savings and process automation. The incumbent ensures compliance with Chapman University fiscal policies and procedures as well as applicable state and federal regulations and guidelines. This role serves as a key resource in promoting financial accountability operational effectiveness and adherence to procurement and expense management standards.
Responsibilities
Responsible for the daily management administration customer support continuous improvement compliance and organizational effectiveness of the Procurement Card (PCard) Program. Serve as the primary point of contact for cardholders authorized users departmental administrators and the issuing financial institution (Bank of America) regarding PCard inquiries policies and procedures. Review and process Procurement Card applications including cardholder training card issuance account maintenance monitoring account activity renewals and account deactivation or closure. Provide customer support and guidance to cardholders and authorized users resolving issues or escalating concerns as appropriate. Maintain accurate and up-to-date cardholders and authorized user records. Reconcile monthly Procurement Card transactions and statements within the Concur expense management system ensuring accuracy and timely completion. Conduct audits of Procurement Card transactions and supporting documentation to ensure compliance with established policies procedures and internal controls. Administer the Supplier 360 mailbox to ensure timely processing of supplier requests resolution of issues and prompt responses to colleague inquiries. Review and maintain supplier records in PeopleSoft ensuring compliance with established procedures. Research and correct incomplete vendor data including contact remittance banking and email information. Verify and maintain required vendor documentation including W8 and W9 forms. Analyze and reconcile accounts payable transactions to ensure accuracy and compliance. Assist in preparing responses to surveys audit inquiries and public information requests. Assist with the Travel Procurement Card advance accounts. Review PCard activity to identify and support sales and use tax accruals. Assist with supplier analysis to support year-end 1099 reporting and compliance. Prepare review and submit journal entries to ensure accurate financial reporting. Take appropriate follow-up actions as required by established policies procedures and Federal or State regulations Responsible for developing and maintaining effective working relationships with representatives at all levels within Chapman University its auxiliary organizations and applicable state and federal agencies to support daily Accounts Payable operations. Provides guidance on policies and procedures delivers training and serves as a resource to the campus community. Assist with the development coordination and presentation of PCard training workshops for the campus community. Provide clear and accurate verbal and written guidance regarding policies procedures and processes to faculty staff students and external partners. Respond to and resolve email inquiries and service requests in a timely and professional manner. Participate in the development implementation improvement of departmental processes procedures and system enhancements. Review and recommend updates to internal policies and procedures to ensure compliance with Chapman University State and Federal regulations and requirements. Coordinate and execute testing activities for software upgrades system enhancements and new releases within assign areas of responsibility ensuring timely completion and readiness for production deployment. Identify document and report system defects issues or process concerns discovered during testing and collaborate with stakeholders to support resolution prior to implementation.
Required Qualifications
Demonstrates knowledge of accounts payable policies procedures and controls related to the disbursement of funds for the procurement of goods and services. Strong organizational planning and analytical skills with exceptional attention to detail and the ability to effectively manage multiple priorities while meeting deadlines. Experience administering and supporting a procurement card (PCard) program and knowledge of federal and state tax reporting requirements are preferred. Proven ability to produce high-volume accurate work with minimal errors while maintaining strict confidentiality and ensuring compliance with established policies and procedures. Demonstrates experience in an accounts payable environment with a strong customer service focus. Excellent interpersonal written and verbal communication skills are required. Experience with banking practices and processes is preferred. Experience using automated multi-screen online financial systems including system testing troubleshooting and problem resolution. Experience with PeopleSoft Financials/Accounts Payable 9.2 or higher is preferred. Demonstrates proficiency in Microsoft 365 applications including Excel Outlook Word Teams and OneDrive. Experience in using Concur Travel & Expense Management software is preferred. Proven ability to independently research evaluate and resolve problems using sound judgment and critical thinking. Knowledge of and experience interpreting complex state and federal tax reporting requirements related to procurement transactions and the acquisition of goods and services. Demonstrates strong interpersonal skills and the ability to establish and maintain effective working relationships with culturally diverse individuals and groups.
Under the general supervision of the PCard and Travel & Expense Manager the AP PCard Specialist is responsible for administering the Universitys Procurement Card (PCard) Program. This position reviews centralized general ledger activity including accruals deferrals and reclassifications and provides support for departmental budget activity reviews. The AP PCard Specialist analyzes spending and operational trends to identify opportunities for increased efficiency cost savings and process automation. The incumbent ensures compliance with Chapman University fiscal policies and procedures as well as applicable state and federal regulations and guidelines. This role serves as a key resource in promoting financial accountability operational effectiveness and adherence to procurement and expense management standards.
Responsibilities
Responsible for the daily management administration customer support continuous improvement compliance and organizational effectiveness of the Procurement Card (PCard) Program. Serve as the primary point of contact for cardholders authorized users departmental administrators and the issuing financial institution (Bank of America) regarding PCard inquiries policies and procedures. Review and process Procurement Card applications including cardholder training card issuance account maintenance monitoring account activity renewals and account deactivation or closure. Provide customer support and guidance to cardholders and authorized users resolving issues or escalating concerns as appropriate. Maintain accurate and up-to-date cardholders and authorized user records. Reconcile monthly Procurement Card transactions and statements within the Concur expense management system ensuring accuracy and timely completion. Conduct audits of Procurement Card transactions and supporting documentation to ensure compliance with established policies procedures and internal controls. Administer the Supplier 360 mailbox to ensure timely processing of supplier requests resolution of issues and prompt responses to colleague inquiries. Review and maintain supplier records in PeopleSoft ensuring compliance with established procedures. Research and correct incomplete vendor data including contact remittance banking and email information. Verify and maintain required vendor documentation including W8 and W9 forms. Analyze and reconcile accounts payable transactions to ensure accuracy and compliance. Assist in preparing responses to surveys audit inquiries and public information requests. Assist with the Travel Procurement Card advance accounts. Review PCard activity to identify and support sales and use tax accruals. Assist with supplier analysis to support year-end 1099 reporting and compliance. Prepare review and submit journal entries to ensure accurate financial reporting. Take appropriate follow-up actions as required by established policies procedures and Federal or State regulations Responsible for developing and maintaining effective working relationships with representatives at all levels within Chapman University its auxiliary organizations and applicable state and federal agencies to support daily Accounts Payable operations. Provides guidance on policies and procedures delivers training and serves as a resource to the campus community. Assist with the development coordination and presentation of PCard training workshops for the campus community. Provide clear and accurate verbal and written guidance regarding policies procedures and processes to faculty staff students and external partners. Respond to and resolve email inquiries and service requests in a timely and professional manner. Participate in the development implementation improvement of departmental processes procedures and system enhancements. Review and recommend updates to internal policies and procedures to ensure compliance with Chapman University State and Federal regulations and requirements. Coordinate and execute testing activities for software upgrades system enhancements and new releases within assign areas of responsibility ensuring timely completion and readiness for production deployment. Identify document and report system defects issues or process concerns discovered during testing and collaborate with stakeholders to support resolution prior to implementation.
Required Qualifications
Demonstrates knowledge of accounts payable policies procedures and controls related to the disbursement of funds for the procurement of goods and services. Strong organizational planning and analytical skills with exceptional attention to detail and the ability to effectively manage multiple priorities while meeting deadlines. Experience administering and supporting a procurement card (PCard) program and knowledge of federal and state tax reporting requirements are preferred. Proven ability to produce high-volume accurate work with minimal errors while maintaining strict confidentiality and ensuring compliance with established policies and procedures. Demonstrates experience in an accounts payable environment with a strong customer service focus. Excellent interpersonal written and verbal communication skills are required. Experience with banking practices and processes is preferred. Experience using automated multi-screen online financial systems including system testing troubleshooting and problem resolution. Experience with PeopleSoft Financials/Accounts Payable 9.2 or higher is preferred. Demonstrates proficiency in Microsoft 365 applications including Excel Outlook Word Teams and OneDrive. Experience in using Concur Travel & Expense Management software is preferred. Proven ability to independently research evaluate and resolve problems using sound judgment and critical thinking. Knowledge of and experience interpreting complex state and federal tax reporting requirements related to procurement transactions and the acquisition of goods and services. Demonstrates strong interpersonal skills and the ability to establish and maintain effective working relationships with culturally diverse individuals and groups.
Required Experience:
IC
