Outreach and Events Managing Consultant

Job Family:

Travel Required:

Clearance Required:

What You Will Do:

As a Managing Consultant supporting a Department of War project supporting military community and quality of life programs you will lead a team in planning coordinating and executing high-visibility outreach and training events for a government client. Your responsibilities will include:

• Event Planning & Execution: Support end-to-end planning of training sessions directorate events multi-day conferences roundtables and stakeholder engagements.
• Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives collect requirements document needs and ensure all planning aligns with program priorities.
• Venue & Vendor Coordination: Liaise with hotels conference centers and other venues to negotiate rates secure meeting space request A/V packages review contracts and coordinate onsite logistics.
• Coordination with Guidehouse Procurement: Coordinate with Guidehouse procurement team to share client budgets requirements and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
• Logistics Management: Oversee room layouts signage registration attendee tracking scheduling run-of-show documentation materials preparation shipping and coordination with government and contractor partners.
• Onsite Event Support: Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams government representatives program managers and support staff.
• Outreach & Communications Support: Assist with strategic communication efforts to promote events share updates distribute materials and coordinate messaging across directorates.
• Post-Event Reporting: Conduct after-action reviews summarize lessons learned track issues compile feedback and support continuous improvement of event planning processes.
• Team Management: Manage coach mentor and train team members supporting client delivery
• Schedule and Resource Management: Manage project scope budget and schedule to support on-time quality delivery.
• Client Relationship Management: Manage and maintain client relationships to support client satisfaction and delivery excellence.
  

What You Will Need:

• Bachelors degree
• SEVEN (7) or more years of professional work experience supporting logistics event planning project coordination or outreach activities. Experience should include:
• Experience leading projects including establishing and managing work plans
• Experience leading a team of FOUR (4) or more staff
• Strong strategic communication experience including preparing briefing materials drafting emails coordinating messaging and supporting client-facing engagements.
• Demonstrated event planning experience including management and coordination of multi-day events stakeholder meetings breakout sessions and trainings.
• Experience coordinating/managing procurement for events and events logistics (e.g. coordinating cost estimates and contracts with venues events vendors and supply vendors)
• Excellent organizational skills with the ability to manage many moving pieces maintain trackers coordinate schedules and respond quickly to evolving client needs.
• Clear and effective communication skills both verbal and written; confidence interacting directly with government clients and senior stakeholders.
• Ability to manage team and work independently on fast-paced high-priority tasks while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi-day commitments).
• Proficiency with common collaboration and planning tools including Microsoft Teams Outlook SharePoint Excel and Word.

What Would Be Nice To Have:

• Experience managing event logistics or planning for federal government clients particularly DoW.
• Experience negotiating or coordinating with hotels conference centers or large event venues including reviewing contracts minimums and setup requirements.
• Familiarity with A/V coordination onsite technical troubleshooting or coordinating with production vendors.
• Understanding of federal procurement processes and policies especially as they relate to coordinating government-sponsored events.
• Prior experience supporting outreach communications or stakeholder engagement efforts.
• Familiarity with military family programs quality of life initiatives or federal readiness/support offices.
  

What We Offer:

Guidehouse offers a comprehensive total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical Rx Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity EmployerProtected Veterans Individuals with Disabilities or any other basis protected by law ordinance or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

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