Oral Health Program Manager

The Office of Oral Health (OOH) works to improve the oral health and well-being of Arizona communities through evidence-based prevention strategies innovative initiatives and collaborative partnerships that address oral health disparities and access to care with a focus on maternal children youth and children and youth with special health care needs (CYSHCN) populations.

Under the direction of the Chief of the Office of Oral Health the Program Manager is responsible for statewide oral health grants contracts budgets and disease prevention programs including Cavity Free AZ. This will include developing and submitting grant applications and required reports; interpreting and ensuring compliance with state and federal requirements; administering program budgets; developing negotiating and monitoring contracts; providing technical assistance to contractors and partners; establishing program goals and procedures; and evaluating program performance and sustainability.
The position will attend internal and external meetings and collaborate with counties communities health care providers agencies academic institutions and other stakeholders to strengthen oral health programs and services. The position also oversees program communications including website and social media content and organizes and facilitates stakeholder meetings and activities.

This position will provide oversight for statewide oral health workforce and access initiatives focused on strengthening provider capacity and improving access to dental services for CYSHCN particularly those living in Dental Health Professional Shortage Areas (DHPSAs). This will include coordinating provider education and clinical mentorship supporting tele dentistry and care navigation strategies monitoring workforce capacity and readiness data and overseeing program evaluation and quality improvement activities.

The ideal candidate will have strong knowledge of oral health disease prevention evidence-based practices contract and budget management and public health program development. Strong communication collaboration strategic planning and project management skills are essential. Statewide travel is required with out-of-state travel as needed for conferences training and seminars on an as needed basis.

Responsibilities include:
Plans implements and administers a statewide program related to oral health; provides day-to-day technical assistance to contracted programs sub-recipients and vendors; develops updates and ensures proper implementation to adhere to state and federal requirements; writes grant applications continuation applications progress reports ad-hoc reports and annual budgets; reviews and approves monthly contractor invoices and processes purchase orders; tracks project deliverables timelines and outcomes; presents and distributes informational publications related to the program to expand knowledge and understanding of program benefits.
Manage subawards contracts and budgets; develop negotiate and execute contracts with counties health centers and community partners; administer program budgets monitor expenditures track fiscal performance and ensure compliance with HRSA and ADHS financial requirements.
Establish and maintain partnerships with local state and community organizations; Coordinate and create effective visually engaging presentations within ADHS brand standards for stakeholder task forces and contractor meetings.
Monitors program performance to ensure conformance with contract requirements and provides guidance for the evaluation of the effectiveness of the programs in meeting the needs of the population being served.
Attends and conducts a wide variety of meetings conferences workshops and seminars as necessary to ensure the success of the program.
Interpret and apply state and federal laws rules regulations and funding requirements. Develop and update operating procedures program policies and assurance checklists to maintain grant compliance
Other duties as assigned as related to the position.

Knowledge of:
State public oral health programs.
Dental billing codes and procedures.
Principles practices and current local and national trends in oral health including but not limited to oral health workforce and CYSHCN programming.
Building and establishing strong working relationships with stakeholders to build support for oral health through promotion disease prevention and control.
Clinical principles practices and current trends in oral health workforce and disease prevention strategies.
Gathering analysis interpretation and dissemination of data and research findings to assure that oral disease prevention and control approaches are evidence-based.
Federal and state principles practices and rules regarding public health policy and oral health care.
Implementation of evidence-based interventions and conducting evaluations to ensure ongoing feedback and program effectiveness.
Administrative financial and staff support necessary to sustain activities and to build opportunities.
State procurement procedures laws and rules.
Program management planning budget management and evaluation methods and techniques.
Working knowledge of statistics and data analysis is necessary designing and preparing spreadsheets documents presentations; grant development management especially related to federal rules and regulations.

Skilled in:
Establishing and maintaining linkages with key stakeholders.
Communicate orally and in writing with professional and lay audiences.
Compile compelling stories about oral health issues and programs.
Use the media advanced technologies and community networks to strategically communicate information.
Listening to others in an unbiased manner respecting and promoting differing points of view.
Use collaboration strategies to build and sustain partnerships.
Leading or participating in groups to address emerging issues.
Presenting the business case for oral disease prevention.
Facilitation of group interactions and decision-making.
State and National policy and procedure interpretation and implementation.
Program planning and implementation.
Clinical and programmatic training of health professionals community partners and stakeholders.
Report writing.
Problem solving and data analysis.
Grant writing skills.
Requires interpersonal skills and experience in diplomatic handling of sensitive issue including culturally sensitive interactions.
Use logic models to inform decisions.
Use evaluation findings to guide decision making generate recommendations and improve programs.
Monitor oral health needs using oral health surveillance methodology and indicators.
Respond to health hazards that affect oral health and the oral health workforce.

Ability to:
Conduct strategic planning for program and systems sustainability.
Communicate effectively both orally and in writing with diverse groups.
Understand community dynamics.
Make decisions solve problems and negotiate solutions.
Support a diverse multi-cultural workforce that reflects the community promotes equal opportunity at all levels of public employment and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Participate in national groups to facilitate support for and implementation of oral health
programs.

Bachelors degree in a public health or health sciences related field and with four years professional experience related to program and/or grant management. Masters degree in a field appropriate to the assignment may substitute for two years of the required experience. Oral health training or degree is highly desirable.

Drivers License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning infant at work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

To help you build a financially secure future the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your other words you and the State will each pay 50% of total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/ Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.