Operations Support Coordinator

Position Summary

The Operations Support Coordinator provides high-level administrative and operational support to executive leadership and the broader organization. This position requires exceptional organizational skills sound judgment discretion and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is proactive detail-oriented technologically proficient and comfortable working with confidential information. Advanced knowledge of Microsoft Excel Word and Power BI is essential. Experience using artificial intelligence tools to improve efficiency reporting communication or workflow automation is a plus.

Key Responsibilities

• Provide executive-level administrative and operational support to senior leadership.
• Manage complex calendars meetings appointments and scheduling priorities.
• Coordinate meetings prepare agendas and presentation materials take notes and track follow-up items.
• Draft edit format and proofread correspondence reports presentations and other business documents.
• Develop and maintain advanced Excel workbooks reports trackers formulas pivot tables charts and data analyses.
• Create maintain and update Power BI dashboards and reports to support business decision-making.
• Compile information from multiple sources and present findings in a clear accurate and professional format.
• Coordinate travel arrangements itineraries expense reports and related documentation.
• Monitor deadlines projects and action items on behalf of executive leadership.
• Maintain organized electronic and physical records while ensuring the confidentiality of sensitive information.
• Support departmental projects business initiatives and day-to-day office operations.
• Identify opportunities to improve administrative processes reporting methods and operational workflows.
• Communicate professionally with internal departments vendors business partners and other stakeholders.
• Use available technology and AI-enabled tools to enhance productivity streamline recurring tasks and improve the quality of business materials.
• Perform other duties and special projects as assigned.

Required Qualifications

• Advanced proficiency in Microsoft Excel including formulas pivot tables charts data organization and reporting.
• Advanced proficiency in Microsoft Word including document formatting templates tables and professional correspondence.
• Strong working knowledge of Microsoft Power BI including dashboard creation data visualization and report maintenance.
• Strong written and verbal communication skills.
• Excellent organizational time-management and problem-solving abilities.
• Demonstrated ability to manage competing priorities and meet deadlines with limited supervision.
• High level of professionalism discretion and sound judgment.
• Exceptional attention to detail and commitment to accuracy.
• Ability to handle confidential and sensitive business information appropriately.

Preferred Qualifications

• One to two years of relevant experience is preferred. An equivalent combination of education training or experienceincluding relevant college coursework or trade school trainingwill also be considered.
• Experience supporting senior executives or executive leadership teams.
• Experience with artificial intelligence tools workflow automation or AI-assisted reporting and content development.
• Proficiency in additional Microsoft 365 applications such as PowerPoint Outlook Teams and SharePoint.
• Experience working with data from multiple systems or business functions.
• Associates or bachelors degree in business administration operations communications or a related field.

Core Competencies

Executive support Confidentiality and discretion

Operational coordination Initiative and resourcefulness

Data analysis and reporting Technology proficiency

Organization and prioritization Process improvement

Professional communication Collaboration and relationship management

Work Environment

This position operates in a professional office environment and requires regular interaction with executive leadership employees vendors and business partners. The Operations Support Coordinator must be adaptable dependable and able to respond effectively to changing priorities and time-sensitive requests.

How to Apply

Interested HFG internal candidates should submit their application through Paylocity.

External candidates should email their résumé to

Job Description Notice

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be an exhaustive list. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Equal Opportunity Employer

Houchens Food Group is an equal opportunity employer. Hiring decisions are made without regard to race color sex national origin religion disability or pregnancy. Applicants may request reasonable accommodations based on religious beliefs disability or pregnancy.