Operations Support Associate-Facilities Administration

Market Range: 05

Hiring Salary: $18.54/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:

The Operations Support Associate provides administrative logistical and operational support to ensure that daily business processes run smoothly. This position assists with scheduling documentation and data entry. This position helps coordinate communication across teams and departments supports project workflows and ensures smooth execution of operational tasks.

1. Provides administrative support including scheduling filing document preparation and correspondence.
2. Enters updates and maintains accurate records in Dash/Oracle systems as well as spreadsheets.
3. Verifies and cross-checks data for accuracy completeness and compliance with university standards.
4. Maintains organized digital and physical filing systems to ensure efficient record retrieval.
5. Ensures purchases are accurately entered for approval and payment and assists with reconciling ledgers and invoices.
6. Serves as a liaison between trade supervisors vendors and the business office to ensure smooth workflow and timely resolution of requests.
7. Assists with key returns and deliveries to ensure proper tracking and documentation.
8. Assists with processing invoices purchase orders expense reimbursements and other financial documentation.
9. Prepares and distributes internal reports for leadership review.
10. Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION:

High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE:

Two (2) years of experience; OR Associates Degree in lieu of experience.

KNOWLEDGE SKILLS AND ABILITIES:

• Proficiency in financial systems.
• Superior proficiency in Microsoft Office: Outlook Word PowerPoint and Excel.
• Excellent interpersonal oral and written communication skills.
• Ability to prioritize work and maintain confidentiality.
• Ability to work independently as well as collaboratively.
• Skill in developing correspondence and proofreading for accuracy with high attention to details.

WORK SCHEDULE:

This position may occasionally be required to work evenings.