Operations Specialist – Office of International Programs

Operations Specialist Office of International Programs (NA-10.2)

Pay range: $90 $115000 annually

Who We Are:

TechSource a Salas OBrien company and a previous DOE Small Business of the Year recipient and ten-time Inc. 5000 winner is a nationally recognized engineering and scientific company specializing in the management and technical delivery of large-scale nuclear and high-technology projects with numerous federal agencies helping to advance missions of national importance for government programs national laboratories national security facilities nuclear operations and complex projects nationwide. We provide direct access to hundreds of experts and industry leaders in the nuclear sciences non-proliferation technologies accelerator physics and systems engineering arenas with offices in Washington DC SC TX TN and NM. Our outstanding technical service has earned the company a client retention rate of over 95 percent. As part of Salas OBrien we work to attract and retain the best talent because the best talent delivers the best results for our clients.

Job Summary:

We are hiring a full-time Operations Specialist to provide support to the Office of International Programs NA-10.2 part of Department of Energy (DOE)/National Nuclear Security Administration (NNSA) Office of Defense Programs. You will provide business/program management support to the Director and staff. You will manage daily operations for NA-10.2 staff gather and track weekly reports provide administrative and logistic support and participate in various weekly and biweekly meetings.

Youll work onsite daily at the DOE Headquarters Building Forrestal located in Washington DC. After fully integrating into the organization and with the approval of the NA-10.2 Director you might be approved to work a hybrid schedule (onsite 3-4 days a week and remote work 1-2 days a week) as the workload allows.

Responsibilities:

• Provide business/program management support to the Director and staff.
• Track action items update multiple process spreadsheets and prepare reports for senior leadership.
• Coordinate correspondence action items edit documents and upload and track documents in eDOCS.
• Ensure meeting reports related to international exchanges are completed on time and review and submit all completed reports to Joint Atomic Information Exchange Group.
• Manage planning logistics and access approvals for executive meetings and travel (local domestic and international).
• Analyze and communicate requirements for international travel to Defense Programs personnel including passing security clearances country clearances and visa requirements; and ensure paperwork is complete within the required timeline.
• Understand the unique requirements and facilitate building access for interagency and international partners by tracking incoming information and approvals then submitting appropriate building access requests.
• Understand unique requirements and facilitate visitor access and clearance procedures for meetings at other domestic facilities such as DoD sites for International Programs staff.
• Arrange and manage logistics for classified and unclassified conferences meetings and video teleconferences.
• Facilitate onboarding/offboarding of International Programs staff.
• Assist proactively with briefing book development.

Qualifications and Experience:

• Bachelors degree and a minimum of 2 years of experience or an associates degree and a minimum of 4 years of professional experience in a similar role.
• Active Q or Top Secret security clearance (with ability to pass polygraph testing for additional accesses).
• Excellent writing editing and interpersonal communication skills.
• Ability to track and prioritize multiple tasks with attention to detail.
• Ability to analyze information anticipate next steps recognize potential issues and identify necessary actions or solutions.
• Skilled with MS Office particularly Word (including use of styles) and Excel (including use of macros).
• Experience with corporate business systems such as the Federal Travel Management System Concur WorkDay eDocs and SharePoint.

Preferred qualifications:

• Experience with DOE/NNSA processes and procedures preferred.

Compensation & Benefits:

The expected base salary range for this role is $90 $115000 annually. Actual compensation will be determined based on factors including skills experience qualifications and location.

Equal Opportunity Employment Statement

TechSource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state/provincial or local laws. TechSource will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice
TechSource does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.

Required Experience:

IC