Operations Specialist and Executive Assistant, Anchorage, AK

The Operations Specialist and Executive Assistant provides high-level administrative and coordination support to the Alaska State Director and helps the Alaska Team operate effectively. The position serves as a trusted partner in managing priorities calendars travel meetings communications and follow-through. Working with discretion and sound judgment the Operations Specialist and Executive Assistant anticipates needs organizes complex activities and helps ensure commitments and decisions move forward.

The position also plays a critical role in supporting chapter operations including office administration volunteer coordination facilities and tenant communications onboarding logistics and staff events.

The Operations Specialist and Executive Assistant works independently within Alaska and within a multi-state team of operations professionals supporting Oregon Washington and Alaska. They serve as a primary point of coordination among staff vendors volunteers tenants partners and visitors. The position works closely with the Alaska State Director and leadership team.

Role Emphasis:

• Approximately 60% executive and leadership support including calendar and inbox management travel correspondence meeting preparation Leadership Team coordination expense support and follow-through.

• Approximately 40% Alaska operations including chapter meetings and retreats volunteer coordination onboarding logistics office administration reception supplies mail tenant and facilities communications vendors and staff events.

Essential Functions:

The Operations Specialist and Executive Assistant performs a variety of executive and operational support activities that contribute to the effective functioning of the Alaska Business Unit including:

• Manage the State Directors calendar as a strategic tool balancing organizational priorities deadlines preparation requirements travel and stakeholder commitments. Anticipate conflicts and competing demands protect focused work time and recommend adjustments that maximize effectiveness responsiveness and alignment with organizational priorities.

• Support management of the State Directors email and incoming requests particularly during travel or periods of high activity by organizing and routing messages identifying time-sensitive requests maintaining systems for items requiring action and reducing unnecessary inbox traffic.

• Coordinate domestic and occasional international travel including itineraries reservations changes travel documentation and timely expense reporting.

• Prepare agendas briefing materials correspondence and other documents gathering relevant information to help the State Director and Leadership Team prepare for decisions meetings and external engagements.

• Plan and coordinate leadership meetings all-staff meetings retreats and special events including scheduling participant communications venues travel audiovisual needs catering materials and follow-up.

• Capture decisions action items and deadlines from key meetings and maintain practical systems that support accountability and completion.

• Maintain organized accessible and appropriately confidential executive and chapter records in accordance with TNC policies.

• Use available systems and technology to maintain and track information create reports improve workflows and implement process improvements that increase efficiency collaboration and staff support.

• Provide operational coordination for the Alaska TNC offices in Anchorage and Juneau including reception coverage for phone calls and occasional walk-in visitors mail and deliveries office supplies shared-space readiness.

• Serve as a primary liaison with building management facilities contacts vendors and tenants regarding maintenance parking access safety issues shared spaces and related communications.

• Process purchases invoices gifts and expenses associated with assigned executive meeting event and office activities and support compliance with applicable policies and procedures.

• Contribute to special projects and provide administrative support to other members of the Alaska Leadership Team as priorities and capacity allow.

• Coordinate onboarding logistics for new employees interns volunteers contractors and visitors.

RESPONSIBILITIES & SCOPE

• Work within scope of programs strategic goals.

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience referring difficult questions and unusual problems to supervisor.

• Coordinate projects with several variables working within a defined timeline and budget.

• Demonstrate sensitivity in handling confidential information.

• Perform non-routine analysis research and follow-through.

• Ensure compliance with Conservancy policies and procedures and external (donor/legal/IRS) requirements.

• Financial responsibility includes purchasing processing invoices contracting with vendors and assisting with budget preparation.

• May act as a resource to others to solve problems and act in supervisors stead when instructed.

• May supervise volunteer staff.

• Provide input through project teams for the improvement of existing programs.

• Work environment and schedule:

  • This position is based in Anchorage Alaska with the expectation of at least 4 days per week onsite at The Nature Conservancy office located at 715 L Street.

  • The work schedule is typically a standard Monday Friday with infrequent extended or flexible hours as needed.

  • The position requires infrequent travel within the state and the ability to support meetings and events typically two to three times annually.

  • Onsite work is performed in a professional open-office environment. Work environment involves only infrequent exposure to disagreeable elements with meeting logistics requiring moderate physical exertion and/or strain including going up and down stairs bending and lifting 25 lbs.

Are you looking for a career to help people and nature Guided by science TNC creates innovative on-the-ground solutions to our worlds toughest challenges so that people and nature can thrive together.

The Alaska Chapter works side by side with local leaders in communities across the state to overcome barriers to a sustainable future and implement practical conservation solutions that benefit people and nature.

The ideal candidate should have exceptional communication and collaboration skills and experience designing organizing and directing complex projects. Join us in working toward a future where people and nature thrive!

• Bachelors degree and 2 years related experience or equivalent combination.

• Experience coordinating administrative processes.

• Experience generating reports and interpreting data.

• Experience in business writing editing and proofreading.

• Experience organizing time and managing various activities to meet deadlines.

• Experience working across teams and communicating with a wide range of people.

This position requires a valid drivers license and compliance with TNCs Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles rental cars or personal vehicles on behalf of the Conservancy if considered high risk drivers. To learn more about the Auto Safety Program visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement which may include a review of the prospective employees motor vehicle record.

The starting pay range for a candidate selected for this position is generally within the range of $66000 - $69000. This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors including for example the candidates location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

Do you have military experience Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.