Operations Program Specialist

The Operations Program Specialist will be responsible for a variety of operations activities in support of a programs approved tactics. The Specialist is a member of the Stewardship & Field Programs (SAF) Department within The Nature Conservancys Florida Business Unit (FLBU). The position works under the supervision of the SAF Operations Program Manager as part of the SAF Operations Team.

ESSENTIAL FUNCTIONS

The Operations Program Specialist will be responsible for performing multiple administrative functions related to two campus preserves located in close proximity in central Florida: Disney Wilderness Preserve (CCI-DWP) and Tiger Creek Preserve (CCI-TCP). These campus preserves are part of TNCs Center for Conservation Initiatives (CCI). This position supports CCI as needed through administrative efforts. They may be responsible for scheduling and coordinating logistics for special events and/or meetings purchasing central filing mailroom operations facility management telecommunications and/or reception. They may assist with the recruitment and training of program volunteers and may coordinate the activities of addition the Specialist may perform Information Systems Human Resources and Finance administrative tasks including processing forms preparing reports and monitoring budgets. They will use available systems and resources to maintain track and research data and to produce and review reports. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables set realistic deadlines and manage the timeline. The Specialist may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff providing information necessary to make decisions and solve problems. The Specialist may communicate on behalf of their supervisor with internal and external sources including staff donors vendors and businesses in order to coordinate arrangements convey information and ensure successful execution of programs.

Since this position may involve operating company owned/leased vehicles you will be required to participate in the Conservancys Auto Safety Program. As such you will be required to provide your drivers license information which may be used to review your Motor Vehicle Record. Please be aware the Conservancy reserves the right to revoke driving privileges at any time.

RESPONSIBILITIES & SCOPE

• Provide direction and oversee activities as the SAF Operations Team liaison to the preserves as directed by the SAF Operations Program Manager.
• Make day-to-day decisions within the scope of work assignments and prioritize work independently.
• Identify routine problems and utilize existing resources for resolution referring difficult questions and problems to supervisor.
• Demonstrate sensitivity in handling confidential information.
• Does not supervise any staff but may supervise volunteers interns or temporary staff.
• Financial responsibility may include purchasing processing invoices contracting with vendors and assisting with budget tracking.
• Serve as a team member for assigned projects.
• Coordinate access and use of conference space to internal and external parties with Preserve Manager.
• Maintain legal files and obligations for the preserves including liability releases for visitors and the auto safety program.
• Serve as principal contact for emergency preparedness and coordination for office closures. Maintain emergency action plans.
• Be willing to travel work overtime and work evenings and weekends as needed; and
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• May provide operational and administrative support to the Florida Business Unit as needed

What Youll Bring:

• Bachelors degree and 1-year experience or equivalent combination.

• Experience in business writing editing and proofreading.

• Experience organizing time and managing diverse activities to meet deadlines.

• Experience performing one or more administrative processes.

• Experience working and communicating with a wide range of people.

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;

• Ability to analyze information for the purpose of preparing reports coordinating activities and solving problems;

• Ability to apply research skills;

• Ability to write and edit written materials for use with program communications and special events;

• Database skills including managing and tracking data and producing reports;

• Excellent customer service skills and focus;

• Experience coursework or other training in relevant field; and/or

• Strong organizational skills and attention to detail

This description is not designed to be a complete list of all duties and responsibilities required for this job.

This position requires a valid drivers license and compliance with TNCs Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles rental cars or personal vehicles on behalf of the Conservancy if considered high risk drivers. To learn more about the Auto Safety Program visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement which may include a review of the prospective employees motor vehicle record.

The starting pay range for a candidate selected for this position is generally within the range of $25.65 - $28.76 per hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors including for example the candidates location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

What We Bring:

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

Do you have military experience Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.