Operations Manager

The Operations Manager will serve as a key team member and active leader responsible for the ACSTL administrative and business activities. The Operations Managers primary responsibilities are to: manage organizations finances oversee human resource functions facilitate efficient program and office operations.

RESPONSIBILITIES

Financial Management

• Oversee accounts payable activities including review coding and payment of invoices
• Oversee accounts receivable including processing deposits and invoicing project partners
• Complete monthly bank reconciliation and prepare financial reports for staff / Board meetings
• Prepare and submit cost reimbursement grant requests and related expense reports
• Administer payroll through cloud-based system
• Support annual budgeting process
• Support completion of the annual financial audit and 990 filing with third-party accounting firm

Human Resources

• Manage human resource functions including new hire onboarding and employment records
• Manage AmeriCorps Member compliance including enrolling and exiting Members annually conducting background checks and issuing Member benefits
• Oversee staff benefits administration
• Coordinate all injury and workers compensation claims
• Support hiring salary administration and performance review processes as needed

General Administration & Facilities

• Review and process facility contracts
• Oversee building security systems
• Complete annual business registrations
• Coordinate office technology including internet Google suite and software subscriptions

Strategic Planning and Strategic Implementation

• In collaboration with the Executive Director establish annual goals for administration and operations.
• Implement strategic growth plans that align with ACSTL staffing and budget.

QUALIFICATIONS

Note to potential candidates: Multiple studies have shown that BIPOC women trans non-binary individuals with disabilities and other candidates from marginalized populations are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description. AmeriCorps St. Louis strongly encourages those interested to apply even if they dont believe they meet every one of the qualifications described below:

• 3 years of relevant experience
• Knowledge of multiple operational functions and principles including finance human resources operations and grant management
• Proven ability to plan and manage operational processes for maximum efficiency and productivity
• Initiative to act independently with minimal supervision
• Demonstrated good judgement and problem-solving skills
• Flexibility adaptability and capacity to fulfill responsibilities in a fluid environment.
• Must pass criminal history background check(s)

DESIRED COMPETENCIES AND CHARACTERISTICS

• Bachelors degree in business administration accounting human resources or a related field
• Familiarity with AmeriCorps and local state and federal natural resource agencies and organizations
• Intermediate financial/accounting/bookkeeping skills
• Negotiation skills in both internal and external settings
• Knowledge of human resource functions (payroll benefits recruitment training and development etc.)
• Understanding of labor laws and disciplinary procedures
• Enthusiastic customer service orientation excellent writing and communication skills
• Strong ethics and reliability
• Comfort using and learning a wide variety of systems and software including but not limited to Quickbooks Google Suite Adobe Airtable and Zoom

While this position description describes the general nature and level of work it is not an exhaustive list of all responsibilities duties and skills required.

SITE CONDITIONS

This position is required to sit stand walk speak and hear balance stop kneel or crouch on an infrequent basis. They must be able to operate a computer. Reasonable accommodations may be made for qualified individuals to perform the essential functions. Monday Friday flexible 37.5-hour work-week.

COMPENSATION AND BENEFITS

Salary commensurate with experience; $55000 - $65000 range

Personal Vacation Sick and Holiday paid time off

Professional Development Opportunities

Medical/Dental/Vision Healthcare Reimbursement & Disability/Life Insurance

Retirement with Employer Contribution

ACSTL is committed to building an exceptional team and fostering an environment of respect and belonging amongst all regardless of race color religion national origin pregnancy gender identity sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran status political affiliation genetic information or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against those who oppose discrimination and harassment or who participate in an equal opportunity investigation.

To learn more about the mission of AmeriCorps St. Louis visit .