Operations Manager, Natural Sciences Unit

The Operations Manager Natural Sciences Unit provides centralized operational management for the College of Arts and Sciences Natural Sciences departments and programs. Reporting to the Senior Director of College Operations this role coordinates academic administration procurement budget tracking course-scheduling logistics HR and student employment processing facilities space and equipment and unit-level workflow management. The position serves as a primary operational liaison among department chairs faculty lab and technical services the Deans Office and central university offices to ensure consistent compliant and timely execution of academic and administrative processes. The Operations Manager strengthens service delivery and accountability by maintaining clear procedures reliable trackers and data-informed operational reporting for the Natural Sciences Unit.

Duties and Responsibilities:

1. Manage day-to-day academic and administrative operations for the Natural Sciences Unit including intake and triage of requests operational prioritization calendar and deadline management meeting support records management communications and follow-through with chairs faculty staff students and Deans Office leadership. (25%)

2. Coordinate purchasing vendor payment and budget-tracking activity for the unit including requisitions purchase orders blanket orders invoices quotes reimbursements honoraria service agreements and spending/commitment monitoring in collaboration with Deans Office finance and Procurement. (20%)

3. Coordinate academic operations and course scheduling logistics including schedule development support room assignment coordination enrollment monitoring section/lab scheduling needs teaching-support tracking academic operations data and Registrar-facing documentation in collaboration with department chairs and faculty. (15%)

4. Manage unit HR staffing and student employment workflows including student worker planning and assignments onboarding/offboarding coordination adjunct and temporary hiring documentation timekeeping follow-up separation forms office coverage planning and related records retention. (15%)

5. Coordinate facilities space equipment inventory stockroom and lab-adjacent administrative needs with Lab Services Facilities Environmental Health and Safety IT Procurement and department leadership; maintain request trackers and follow issues through completion. (15%)

6. Develop reports dashboards trackers SOPs training materials and process improvements that support Natural Sciences operations compliance resource planning student/faculty service and broader College operational priorities. (10%)

Required Qualifications:

Bachelors degree in Higher Education Administration Business Administration Public Administration Natural Sciences Science Administration Operations Management Project Management or a related field; equivalent education and progressively responsible experience may be considered where appropriate.
Three to five years of progressively responsible experience in academic operations department/unit administration natural sciences or lab-adjacent administrative support procurement budget tracking course scheduling support HR/student employment coordination facilities/space coordination project/process management or comparable operational work.
Demonstrated ability to coordinate multiple priorities deadlines stakeholders and operational workflows in a high-volume academic or administrative environment.
Strong written and oral communication skills; ability to work diplomatically with faculty staff students vendors and central university offices.
Proficiency with Microsoft Office/Excel Outlook Teams SharePoint forms scheduling tools and administrative tracking systems.

Desired Qualifications:

Masters degree in a lab science business administration public administration science administration operations management project management or a related field.
Experience with Banner Cognos Unimarket Formstack HR/procurement systems student records systems or comparable higher education platforms.
Experience supporting natural sciences departments lab-adjacent operations inventory/equipment tracking space/facilities coordination or environmental health and safety routing.
Experience creating SOPs trackers reports dashboards process documentation or operational training materials.

Salary Range:

$60000 - $82500

Exempt/Nonexempt: Exempt

Physical Demands: General Office Environment

Special Instructions to Applicants:

Send official transcripts for the highest degree earned to

Benefits Information:

Full Time Benefits

Life today is complex. Thats why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.

These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical prescription and vision insurance dental insurance and life insurance and retirement plan. More information is available at Hall University is located in South Orange New Jersey 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6300 undergraduate and 3700 graduate students. A vibrant and culturally inclusive community Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith turn its employees respect Catholic beliefs and valuesengage in servant leadership and support the Universitys mission as a Catholic institution of higher education.