Operations Manager, Government Grants

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

The American Heart Association has a phenomenal opportunity for an Operations Manager Government Grants with our Office of Funded Programs (OFP) Team.

This is a full time benefits eligible grant funded opportunity. Current funding will expire on July 31 2027 with the potential of extension. The location for this position can be flexible and home-based.

Reporting to the National Government Funding Director the Operations Manager Government Grants will provide project- and initiative-level operational coordination and support to the Principal Investigators (PIs) and implementation teams for specific government grants throughout the grant lifecycle.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX and .

Expense Review: Partner with project leads to ensure expenses and invoices are accurately completed reviewed approved and submitted promptly.

Prior Approval Requests & Compliance: Identify project activities that may require prior approval or a waiver under the specific award terms coordinate with Finance Legal or OFP partner to confirm requirements and support preparation routing and tracking of related documentation.

Budget Planning and Monitoring: Support project budget planning monitoring and forecasting to align resources with project needs funding requirements and federal cost principles. Coordinate budget revision requests draft supporting justifications track approvals and partner with the appropriate finance teams on formal budget adjustments.

Personnel and Compensation Documentation: Support review of personnel allocations salary distribution documentation and effort-related materials to help ensure charges are aligned with approved project activities and available supporting documentation in partnership with Finance HR and OFP.

Subrecipient and Contractor Coordination: Coordinate operational documentation for contractors and subrecipients support completion of required forms track approvals in applicable systems collect deliverable (e.g. Optimus) and invoice support and assist with subrecipient monitoring activities.

Communication Reporting and Deliverable Tracking: Draft or compile responses for internal review and approval maintain project-level communication logs and collaborate with program teams to track milestones deliverables reporting requirements and related follow-up actions.

Cost Transfers and Expense Reallocations: Support documentation routing and tracking of cost transfer or expense reallocation requests; confirm that required approvals are obtained; and escalate allowability timeliness or documentation questions to Finance or OFP.

Records Management and Closeout Support: Maintain organized audit-ready project files including approvals communications deliverable evidence invoices budget documentation and closeout materials; support final documentation reconciliation records retention and project closeout activities.

Other Duties: Perform other duties and projects as assigned.

Bachelorsdegree or equivalent work experience

At least three (3) years of relevant experience.

Financial Systems: Understanding of financial systems journal entries and expense management including budget development.

Federal Regulations: Understanding of OMB Uniform Guidance and NIH policies.

Funding Mechanisms: Familiarity with federal grantors such as CDC HRSA and NIH

Project Management: Experience in project management in compliance with federal and state regulations.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Expected pay range will be $68300 to $ is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
  
  
• Performance and Recognition You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
  
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

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In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities