Operations Manager, Clinical Studies

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for an Operations Manager Clinical Studies in the Clinical Research Department. This position can be home-based.

This is a full-time benefits eligible grant funded opportunity. Current funding will expire on October 31 2027 with the potential for funding renewal and role extension beyond that date.

The Manager Operations is responsible for the day to day management of Clinical Research Department operations including budget management contract management and reporting. This position reports to the Senior Manager of Operations and will support efforts to establish and implement best practice operational standards. Additionally this position will support the Senior Director of Clinical Studies in special projects related to department and team objectives as needed.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX and .

• Responsible for and handling operations such as accounting expense reporting and procurement; and forming relationships with legal external vendors and partners to ensure that the overall business goals are achieved. Develops reports trackers or assessment tools to ensure compliance as needed.
• Manage departmental contracting processes including site and sponsor contracts.
• Work with American Heart Association legal department to establish and negotiate contract terms for hospitals practices sponsors etc. Monitor and track process of associated statuses and documents.
• Utilize vendor and/or American Heart Association systems (e.g. E1 Optimus iEnvision etc.) efficiently and competently to process invoices contracts requisitions and expenses.
• Support Senior Manager of Operations to establish budget tracking and reporting across multiple restricted and unrestricted budgets between $50 - 100 million.
• Develop prepare and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities from purchasing contract terms and vendor invoices against budget. Provide reconciliation mentorship and recommendations.
• Act as lead in program budget preparation and facilitation including communicating procedures distributing and completing budget templates training and overseeing modifications or revisions. Coordinates with the leadership team for preparation and submission to funding organization or related controls.
• Prepare and manage recurring reports to track related fiscal and legal activities.

• Bachelors Degree or equivalent work experience Masters Degree preferred.
• 3 years of relevant work experience.
• Comprehensive experience applying the principles and practices of accounting financial analysis budget analysis and general business administration.
• Experience in grant project management preferably in healthcare space including clinical trials.
• Extensive knowledge of budgeting financial and reporting processes for service agreements and/or grants.
• Proficient in large-scale purchasing budget projection and planning variance analysis and reconciliation requirements. Ability to analyze financial data and interpret into narrative form.
• Excellent in oral and written communications. Ability to communicate with all levels of American Heart Association staff. Ability to communicate with technology and non-technology staff.
• Ability to concurrently manage multiple projects and reprioritize ongoing work.

Preferred Work Experience

• 3 years of experience with developing and managing process (and process change) documentation.
• 3 years of experience working in a fast-paced multifaceted environment. Excels in working against deadlines to provide end product.

The expected pay range will be$70000 to $85000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
  
  
• Performance and Recognition You are rewarded for achieving success through annual salary planning and incentive programs; eligibilityfor an incentive program is based on the type of position.
  
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

This position not a match with your skills Click here to see other opportunities.

In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities