Operations Manager

Location: Baltimore MD (In-Person) Hours: MondayFriday 11:00 AM 7:00 PM

Position Type: Full-Time

College Track is a comprehensive college completion program. Our students benefit from a 10year integrated program that helps them overcome obstacles on the path to a bachelors degree and a meaningful career. We offer academic financial and personalized support over 10 years to help students persist through college and graduate.

What began in 1997 with 25 students in East Palo Alto has grown into a national movement of more than 5400 scholars and alumni who are driving change in their families campuses workplaces and communities. Today we operate 13 centers rooted in communities across California Colorado Louisiana and the D.C. Metro Area with our newest site opening in Baltimore thanks to a bold partnership with the Baltimore Ravens M&T Bank and Baltimore City Public Schools. To learn more please visit College Track.

Our scholars are leaders on more than 300 college campuses nationwide including partner institutions like Bowie State University and the University of Maryland Baltimore County (UMBC). They graduate at rates three times the national average for first-generation students proving whats possible when talent meets opportunity. One year after college 80 percent of our alumni are employed and by age 30 they earn an average of $89823outpacing the national median and demonstrating the long-term economic mobility a bachelors degree unlocks.

These outcomes are the result of a deliberate approach that supports scholars to minimize student debt secure paid internships and reduce the need to work excessive hours while in schoolensuring they can focus on learning leadership and personal growth. By preparing our scholars to capture the full value of their degree we position them to thrive in the 21st-century economy and lead lives of opportunity choice purpose and power.

At College Track our values drive the way we do our work and we look for individuals who share our passion. We blend an entrepreneurial spirit with our nonprofit roots cultivating a dynamic culture where everyones contributions are valued and encouraged.

• COMMITMENT: With every choice and every decision we center the 10-year promise.

• PASSION: It is the fire that drives us and were in it for the long haul.

• JOY: Energized by the hopes ambitions and growth of our scholars we celebrate the impact of our community.

• AUTHENTICITY: What each brings to the table contributes to deep and trusting relationships.

• EXCELLENCE: Every day is better than the last; were always learning always progressing always evolving.

The Operations Manager reports to the Executive Site Director at our Baltimore site. The Operations Manager will closely partner across the site to create a strong collaborative and safe student environment conducive to scholars matriculating to college.

People and Culture

• Collaborate across the site to create a strong student-centered and site culture.

• Partner with the People and Culture Department to ensure new hires have cleared background checks before starting.

• Serve as the point person for all drivers clearance items for site staff.

• Support all CT staff onboarding by orienting employees to site culture policies and procedures. Ensure all staff have the supplies equipment and workspace needed to foster productivity and build community.

• Ensure compliance with all clearance requirements for non-employees including visitors volunteers contractors etc.

• Serve as the site point of contact for org-wide events and retreats.

Financial Accountability & Procurement

• Lead site finance and accounting operations. This includes enforcing financial policies executing local contracts tracking and processing invoices monitoring and distributing checks (including reimbursements) and managing the sites facilities budget.

• Handle data reporting for philanthropic grants.

• Manage procurement processes to ensure the site has adequate supplies snacks and equipment.

• Manage the sites relationship with local vendors to promote high-quality and consistent service.

Facility Management

• Ensure the site is clean secure and presents a welcoming space for staff students and visitors conducive to student learning.

• Ensure the phone is answered during business hours and messages from partners families and scholars are responded to within 1 business day.

• Serve as the day-to-day liaison between College Track and the building landlord or property manager handling all repairs and maintenance requests.

• Regularly review the premises to promptly address all maintenance repairs and replacement needs.

• Ensure the physical environment reflects CTs updated facilities standards culture and brand. Manage facility renovations and capital repairs in coordination with the Central Operations team.

• Manage site-based facility and operational vendor relationships.

• Manage site access assigning parking passes and key card access and disabling key cards for offboarded staff.

• Serve as point of contact and assist with logistics for site visits events and meetings.

Technology & Asset Management

• Local IT Contact: Support staff with basic IT issues act as the primary liaison between the site and Central IT staff or approved vendors. Oversee IT deliveries manage audiovisual (AV) equipment and ensure adherence to organizational IT protocols.

• Local IT Equipment: Conduct biannual inventory and health checks; report losses damages or functionality issues to Central IT; support software and system updates when remote access is unavailable; secure scholar and unassigned devices; and coordinate device shipments to and from Central IT.

• On-Site Tier 1 Support: Offer first-level technical assistance to staff and scholars; document and escalate unresolved issues to Central IT; and support testing of IT solutions or updates as needed.

Student Transportation and Vehicles

• Ensure the sites vehicles are maintained secured and kept in good working condition. Ensure documentation remains valid and up to date at all times.

• Promptly report vehicle incidents and serve as the on-site point of contact for all vehicle insurance claims.

• Work with site leadership and the Central Operations team to develop a comprehensive student transportation plan aligned with CTs org-wide transportation strategy.

Risk Management & Compliance

• Responsible for creating a risk-conscious site culture in collaboration with the Executive Site Director. Own risk management by promptly identifying managing and mitigating risks and ensuring staff follow protocols (e.g. waivers permission slips certification training).

• Execute strong site and student safety protocols (both physical and digital) in line with org-wide standards.

• Oversee site security including security guards cameras and the alarm system. Foster a culture of safe occupancy and co-location practices. Orient all staff students and visitors to safety protocols.

• Ensure security and emergency preparedness procedures are implemented and emergency action plans (EAP) are organized and updated. Schedule site drills and training.

• Implement arrival and dismissal procedures that ensure students enter and leave the site safely and orderly.

• Serve as the on-site point of contact for all insurance claims.

• With support from the central team ensure site data on students families staff and courses are accurate for compliance and reporting.

Program Support & Other

• Assist with site-based social media postings flyers and scholar/family newsletters as needed.

• Oversee site scholar communication tools and maintain safe effective systems.

• Serve as point of contact for site and program events (e.g. board meetings university partner visits donor events).

• Participate in CTs org-wide network of operations staff operational initiatives pilots and projects.

• 5 years of experience managing the operations of an organization school or program.

• Excellent organizational planning and implementation skills with the ability to manage multiple projects concurrently.

• Team-player attitude and strong customer-service orientation.

• Self-motivated with a strong drive commitment and sense of urgency.

• Excellent written and verbal communication skills across multiple stakeholder groups.

• Good judgment approachable demeanor and professional presence.

• Proficient in Microsoft 365 and/or Google Workspace with an appetite to learn data and technology systems.

• Experience with Salesforce (or other CRMs/databases) and budget software (e.g. Adaptive) is a plus.

• Ability to work on-site in Baltimore MondayFriday 11:00 AM 7:00 PM.

• Full Salary Range: $62000.00 $75500.00

• Target Hiring Range: $65375.00 $68749.00 (Offers are made within the target range based on experience to ensure internal equity and leave room for salary growth).

Benefits Highlights:

• Up to 23 discretionary time-off days (Sick and Vacation) in your first year.

• 23 paid office closures and holidays annually.

• Comprehensive health care work-life balance and financial security plans. Learn more at College Track Benefits.

• This is an in-person role based at our Baltimore College Track site.

• Applicants who identify as first-generation college graduates are especially encouraged to apply.

• College Track is an equal-opportunity employer fully committed to achieving a diverse workforce.