Operations & Events Coordinator

The Ohio State Medical Association (OSMA) is seeking an Operations & Events Coordinator to join a small collaborative team dedicated to supporting physicians across Ohio. This role combines office operations event coordination administrative support and member service while providing the opportunity to work closely with physician leaders specialty societies and colleagues across the organization.

As the Operations & Events Coordinator you will:

• Support the planning and execution of meetings educational programs specialty society meetings annual meetings and special events.
• Coordinate registrations communications materials technology needs logistics and onsite event support.
• Provide administrative and operational support to the CEO Executive Office boards committees physician leaders and staff teams.
• Help manage office operations vendor relationships supplies equipment contracts and operational workflows.
• Serve as a resource for OSMA members physician practices vendors and stakeholders by answering questions and coordinating follow-up.
• Support specialty society activities member programs recognition initiatives reporting processes and membership-related services.
• Coordinate with OSMAs outsourced IT provider and assist with technology-related projects and support needs.
• Collaborate across the organization to support meetings programs member services and operational priorities.

Qualifications:

• Bachelors degree or an equivalent combination of education and experience preferred.
• Five to seven years of experience in administration office management operations executive support event coordination nonprofit organizations healthcare associations or a related field.
• Strong organizational project management and communication skills with the ability to manage multiple priorities adapt to changing needs and follow through on commitments.
• Experience coordinating meetings events logistics vendors and stakeholder communications.
• Strong customer service skills and the ability to build effective working relationships with executives board members physicians members vendors and other stakeholders.
• Strong attention to detail sound judgment and the ability to work independently while contributing to a collaborative team environment.
• Proficiency with Microsoft Office and virtual meeting platforms such as Teams or Zoom. Experience using membership databases contact management systems registration platforms financial systems or similar business software is preferred.
• Experience supporting executives boards committees member organizations or volunteer leadership groups is a plus.

The Ohio State Medical Association (OSMA) is the leading voice of physicians residents and medical students in Ohio. Established in 1846 OSMA proactively and persistently advocates for effective healthcare policy outcomes provides professional development opportunities for physicians and promotes useful resources that advance patient care and the medical profession. OSMA represents nearly 16000 physicians residents and medical students across the state.

Salary Range: Starting at $55000 commensurate with experience.

Location: Remote-first position with regular access to the Columbus office as needed. Occasional travel evening meetings and weekend event support may be required.

Benefits: Comprehensive benefits package including medical dental and vision coverage employer-paid life insurance and long-term disability coverage paid time off paid holidays 401(k) with employer contributions and cell phone reimbursement.

Join a team dedicated to supporting Ohio physicians through high-quality education advocacy and professional development. Apply online today!

Employer is EOE/M/F/D/V. No third-party candidates please.

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