Operations Coordinator (CRE)

Job Title

Operations Coordinator (CRE)

Job Description Summary

Responsible for supporting the Ops Manager/Director City Lead in providing overall coordination for the NJ & PA market.
The Ops Coordinator will support and enable the Ops Manager & Director and City Lead in ensuring and monitoring the smooth function of the region to achieve planned growth and maximize revenue goals.
Additional responsibilities include performing the administrative functions of the Property Management Team assuring a high level of professionalism in property issues including timely response to and resolution of any tenant requests or concerns.

Job Description

• Promote and foster strong positive relationships with all on-site staff members during transition and thereafter focusing on all aspects of the on-boarding process
• Assist Property Management teams during transition including utility transfer tenant notifications vendor notifications order business cards order cell phones
• Prepare new on-site Property Management offices with IT infrastructure including ordering proper equipment setting up Site Assessment and Day 1 installation
• Troubleshoot problems with IT for ordering and setting up hardware/software Teams application
• Navigate on-site Property Management teams during transition or after with matters of payroll time sheets Workday and other applications
• Prepare and update new hire packets for the local market
• Track progress and follow up on corporate operations initiatives
• Monitor areas of risk on compliance scorecard and follow up with sites in remaining compliant
• Support properties as needed in processing Accounts Payable including coding invoices and inputting into NEXUS assist with ServiceEdge assist with Workday matters of Learning Time Tracking Payroll Billings and Expense Reports
• Assists in event planning scheduling and coordinating meetings for development or disseminating corporate communications (i.e. Lunch N Learns vendor meetings) supporting City Lead and Operations Director & Manager
• Prepare and code invoices for Property Managers approval
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files as well as other files located within the property management office
• Other duties as assigned

Knowledge and Experience:

• Bachelors degree highly desirable
• Demonstrated organizational capability
• Customer service experience preferred
• Excellent Microsoft office skills
• Detail-oriented with a solid ability to communicate clearly
• Proven ability to multi-task
• Capability of handling large data (Excel pivot tables VLookup)

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health vision and dental insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and paid and unpaid time away from addition to a comprehensive benefits package Cushman and Wakefield provide eligible employees with competitive pay which may vary depending on eligibility factors such as geographic location date of hire total hours worked job type business line and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement the geographic area in which the work will be performed market pay rates in that area and the candidates experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $29.43 - $34.62

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at 1- or email. Please refer to the job title and job location when you contact us.

INCO: Cushman & Wakefield