Operations Coordinator (0097731T)

Title: Operations Coordinator

Position Number: 097731T

Hiring Unit: College of Education Center on Disability Studies

Location: UH at Manoa

Date Posted: September 14 2026

Closing Date: September 28 2026

Band: B

Salary:salary schedules and placement information

Full Time/Part Time: Full-time

Temporary/Permanent: Temporary

Other Conditions: Extramural funds. Appointment to begin October 2026 or soon thereafter. Renewal contingent upon satisfactory performance project needs and availability of funds.

Duties and Responsibilities

• *Supervises and supports student assistants casual hires and other support staff by coordinating assignments monitoring timelines facilitating communication and ensuring accountability and alignment with project goals.
• *Participates in the formulation of program operational plans including writing of internal program controls.
• *Plans develops implements and coordinates outreach and marketing strategies with community and school partners to recruit program participants and enhance program outcomes.
• *Provides administrative fiscal and program management analysis support to project faculty staff and personnel.
• * Reviews authorizes and processes procurement and fiscal transactions including equipment supplies vendor bids purchase orders payments travel contracts stipends and related activities in compliance with agency and University rules and regulations.
• * Maintains project budget and expenditure records; prepares financial spreadsheets reconciliations invoices and reports in coordination with ORS RCUH and fiscal staff; and ensures fiscal documentation complies with funding agency federal project state contract and University requirements.
• Coordinates meetings conferences workshops trainings project events and facility use including agendas registration materials preparation and stakeholder coordination.
• Supports project events at school and/or project sites including neighbor island sites by assisting with setup and cleanup and working occasional evenings or weekends as needed.
• Keeps abreast of current University policies procedures regulations directives and State and Federal statutory requirements including Hawaii Revised Statutes Hawaii Administrative Rules Federal Acquisition Regulations federal project requirements and state contract requirements.
• Prepares and edits reports agendas letters and complex documents such as quarterly reports that require specific formatting; gathers interprets and analyzes terminology and research for project requirements.
• Assists in the preparation of grant applications by formulating budgets proofreading budget narratives and working with the CDS Fiscal Authority or designee to ensure MyGrant submission is timely and accurate.
• Establishes and maintains databases records and files for associated programs and projects.
• Performs other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration/management fiscal administration program operations grants/contracts administration and/or administrative work; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of business administration fiscal administration program operations and/or grants/contracts administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with business administration fiscal administration program operations and/or grants/contracts administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer apply word processing softwarespreadsheet database virtual meeting and other commonly used administrative software.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
9. Experience with higher education financial procurement or administrative systems such as Kuali and knowledge of fiscal reporting and compliance requirements for federally funded projects and state contracts.
10. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Drivers license (Class 3) comparable drivers license or other means of transportation that meets position needs.
11. Ability to manage multiple priorities organize workload meet deadlines and perform effectively in a high-paced environment.
12. Ability to exercise tact diplomacy initiative confidentiality and sound judgment when working with project personnel school/community partners and sensitive information.

Desirable Qualifications

1. Possession of a masters degree in Business Administration or related field.
2. Experience working with persons with disabilities.
3. Experience working in an academic research or higher education institution supporting federal projects state contracts grant-funded programs or university-based project operations.
4. Experience with RCUH electronic financial systems UH administrative systems MyGrant travel procurement contracts stipends direct payments personnel processing or related University administrative processes.
5. Proficient in the use of Microsoft Office software (e.g. Word Excel Power Point) virtual meeting software (e.g. Zoom Microsoft Teams Google Meet) and eSignature software (e.g. Adobe DocuSign)

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

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Inquiries: Kiriko Takahashi

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: