Operations Coordinator (0079306)

Title:Operations Coordinator
Position Number:0079306
Hiring Unit: C OF SOC SCI SOC SCI DEANS OFF SOC SCI DEANS OFF
Location: UH at Manoa
Date Posted:06/29/2026
Closing Date:07/13/2026
Band:B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month:11-month
Temporary/Permanent:Permanent

Duties and Responsibilities

1. *Serves as Executive Assistant and Office Operations Manager to the College of Social Sciences (CSS) Dean to ensure achievement and advancement of CSS mission and goals and to ensure professional effective and efficient daily operations.
2. *Serves as primary liaison for the CSS Dean to faculty and staff in the college University of Hawaii (UH) administrators students alumni donors and external professional groups institutions and agencies.
3. *Works closely with the CSS Dean and college leadership to identify and advance strategic priorities and initiatives including providing leadership and project management for special projects and programs on behalf of the CSS Dean.
4. *Researches collects analyzes data and prepares administrative reports related to program operations and administrative functions; ensures reports are examined and submitted in a timely manner.
5. *Recommends appropriate priorities communicates and coordinates priorities across relevant parties tracks and follows up on pending items and moves priorities forward.
6. *Exercises the highest degree of discretion and confidentiality in administratively supporting the Dean on personnel strategic operational and sensitive matters.
7. *Serves as the CSS Deans Office administrative lead for faculty affairs workflows including but not limited to tenure and promotion contract renewal and reappointment periodic review conflicts of interest hiring processes special salary adjustments chair and director appointments emeritus requests grievances and complaints. Coordinates deadlines documentation routing records management and communications in accordance with University policies and procedures collective bargaining agreements and confidentiality requirements.
8. *Ensures compliance with UH policies and procedures collective bargaining agreements CSS procedures CSS Department personnel procedures and other laws rules and regulations.
9. *Participates in planning and executing events such as College events delegation visits symposia alumni events and donor functions.
10. *Manages Deans UH Foundation accounts and arranges for purchasing on the Deans behalf.
11. *Works closely with the UH Foundation development officer to support donor relations.
12. *Creates and maintains electronic filing system(s). Manages all CSS documents including personnel documents meeting minutes college procedures administrative memos and other archival materials.
13. *Supervises coordinates workflow directs tasks and reviews work of student assistants.
14. *Works outside of the normal working hours including early mornings evenings weekends and holidays as needed and directed. Travels to various off-campus sites and/or geographical locations.
15. Other duties as assigned.

1. Possession of a baccalaureate degree in Business Administration Education Arts Social Science Arts and Humanities Science or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management program administration and/or supporting executives/administrators; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of program management program administration and/or supporting executives/administrators as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with program management program administration and/or supporting executives/administrators.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software and spreadsheet software.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
9. Demonstrated ability to interact professionally effectively and diplomatically both orally and in writing with a wide variety of people from varying backgrounds.
10. Demonstrated ability to handle sensitive situations and materials with tact discretion and confidentiality.
11. Demonstrated strong organizational and project management skills including the ability to work independently determine appropriate priorities track and follow-up on projects and complete projects accurately efficiently and with a high level of attention to detail with competing deadlines in a high-paced working environment.
12. Demonstrated ability to foster a team-oriented environment.
13. Ability to follow oral and written instructions.
14. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Drivers license (class 3) comparable drivers license or other means of transportation which meets position needs.
15. Ability to work outside of normal business hours including early mornings before the scheduled start time evenings weekends and/or holidays as needed.

1. Understanding of the State of Hawaii legislative structure and process.
2. Knowledge of the University of Hawaii applicable policies and procedures and relevant practices.
3. Professional experience in a higher education environment.

1. Cover letter
2. Resume
3. Names and contact information (telephone number and email addresses) of at least three professional references
4. Official transcript(s) (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.)

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: