Operations & Bookkeeping Coordinator

Operations & Bookkeeping Coordinator

Cumming GA Full-Time On-Site

Coppenrath USA LP is the U.S. distributor for Conditorei Coppenrath & Wiese a globally recognized European bakery brand. Based in Cumming Georgia the company imports and distributes premium frozen desserts nationwide combining quality products with strong operational and compliance standards.

Operational Support 65%

Support operational processes across the organization to ensure efficient order flow documentation and internal controls.

. Coordinate with internal and external stakeholders to collect and maintain required compliance records and supporting documentation

. Coordinate EDI activities with external providers and internal stakeholders; advanced technical programming experience is not required.

Troubleshoot basic EDI transactions (orders invoices ASNs) and coordinate resolution of errors with internal teams and external partners.

Maintain and administer operational compliance programs including CTPAT and FSVP ensuring documentation certifications and audits are up to date.

Track operational costs compliance-related expenses and program fees and report results to management.

Assist in documenting and improving standard operating procedures (SOPs) related to finance operations and compliance.

Support other administrative departments as applicable.

Prepare operational and compliance reports for internal review and audit readiness

Bookkeeping & Financial Administration 25%

Maintain accurate and up-to-date financial records including accounts payable accounts receivable and general ledger entries.

Process invoices expense reports and vendor payments in a timely manner.

Reconcile bank statements credit cards and other financial accounts.

Assist with monthly and year-end close activities including preparation of supporting documentation.

Support payroll processing and related administrative tasks.

Coordinate with external accountants auditors or tax advisors as needed.

Maintain organized financial and accounting records in accordance with company policies.

Office Administration 10%

Manage day-to-day office administration tasks including filing recordkeeping and internal correspondence.

Order and manage office supplies and coordinate with vendors and service providers.

Support employee onboarding and offboarding documentation and basic HR administration.

Assist with scheduling meeting coordination and internal communications.

Serve as a key point of contact for general administrative and office-related needs.

Associates or Bachelors degree in Accounting Finance Business Administration Operations or a related field preferred.

35 years of experience in bookkeeping with additional exposure to office administration and operations.

Working knowledge of accounting principles and bookkeeping best practices.

Experience or familiarity with EDI systems operational compliance programs (e.g. CTPAT FSVP) or regulated environments preferred.

Proficiency in accounting software (e.g. QuickBooks SOS) and Microsoft Excel.

Highly organized detail-oriented and able to manage multiple priorities across functions.

Strong communication skills and ability to work with internal teams and external partners.

Ability to handle confidential and sensitive information with discretion.

Experience in a small to mid-sized organization with hands-on responsibilities.

Familiarity with supply chain import/export or regulated operational environments.

Process-oriented mindset with the ability to identify efficiencies and improvements.

Self-directed dependable and proactive.

• A competitive salary and benefits package including health insurance paid holidays and a 401(k) plan with company match.
• A broad and varied position with significant responsibility in a successful and growing international organization.
• The opportunity to contribute directly to the continued growth and development of the U.S. business.
• A supportive and collaborative team environment with committed colleagues who value initiative accountability and teamwork.
• Exposure to multiple areas of the business providing excellent opportunities for professional growth and learning.