Operations Associate

Do you have at least 2 years of executive-level administrative support experience

Do you have experience in international aid of global development

We are currently in search of an Operations Associate for an International Youth-Focused Nonprofit. The position is Hybrid in Washington DC. This is a part-time temporary position.

ORGANIZATION TYPE: International Youth-Focused Nonprofit

LOCATION: Washington DC (Hybrid)

POSITION TITLE: Operations Associate

SCHEDULE: 20-25 hours/week

DURATION: Temporary (6 weeks)

HOURLY RATE: $28.00 - $32.00

Is This Your Dream Job The Operations Associate will play a key role in supporting organizational systems and day-to-day operations with a particular focus on technology management staff support and administrative functions. Working closely with the Operations team and external technology partners the Operations Associate will help ensure staff have the tools equipment system access and technical resources needed to work effectively while supporting the smooth operation of technology and office infrastructure.

Our Ideal Candidate:

Bachelors Degree preferred

2 years of executive-level administrative experience required

International aid or global development experience preferred

Strong attention to detail ability to manage complex tasks highly organized flexible dependable and able to prioritize competing demands

Highly proficient in all MS Office Suite

Excellent communication and diplomacy skills

Strong interpersonal skills; effective at working with others over geographical distance

Able to process information quickly

How You Will Spend Your Day:

Technology Management

Assist in laptop fulfillment and replacement for US and Global staff coordinate with Operations team to ensure delivery.

Coordinate with IT firm to provide access to set up and decommission laptops.

Respond to requests from IT firm regarding offline computers

Respond to staff requests for different licenses and access including Adobe Survey Monkey Slack etc.

Facilitate and order IT equipment purchases including headphones mice and keyboards

Support Operations team led software and system trainings as needed

Office Management

Ensure the GFC office space is maintained and organized and initiate steps to improve appearance systems organization and smooth functioning.

Process incoming mail scanning and logging checks and invoices

Ensure incoming GFC phone calls and voice mails are handled professionally

Respond to incoming general emails and direct to correct contact as necessary

Complete office and kitchen supply orders

Assist with shipping and postage needs for the office

Draft letters and correspondences and assist in editing formatting and finalizing reports and summaries as requested.

Support preparations for GFCs U.S. office relocation including organizing files inventory furniture and office equipment for the move.

Assist with office downsizing efforts by identifying and coordinating the disposal donation or recycling of materials and equipment that will not be relocated.

Help coordinate packing and move logistics including preparing boxes labeling materials and supporting an orderly transition to the new office space.

Wed love to hear from you.

If this sounds like the job for you we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops please visit our website at .

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client rest assured that we retain all candidate information for possible future matches even if you do not hear from us in regard to your application in response to this ad.