Operations and Project Coordinator

Job Description:

The Berklee Emerging Technologies Lab (BEATL) advances creative ethical and responsible innovation at the intersection of music technology and the arts. We are seeking a proactive highly organized and tech-savvy Operations and Project Coordinator to provide executive-level support and project management services. Reporting directly to the Founding Executive Director you will build the operational foundation that turns ambitious partnerships and research into structured action. If you are an administrative anchor who excels at helping creative divergent thinkers stay organized and accountable this hands-on role is for you. At Berklee your work directly supports the next generation of creative leaders.

Key Responsibilities

Project Management & Operating Rhythm:

• Project Roadmaps: Develop track and execute project workflows and timelines proactively identifying bottlenecks resource gaps or scheduling conflicts.
• Agile Structures: Support lightweight agile or scrum-inspired practices (sprint planning daily standups and backlog tracking) to keep team goals moving forward with clear momentum.
• Meeting Architecture: Manage complex calendars for BEATL leadership. Coordinate agendas space reservations tech setups and actionable follow-up items for internal and external partners.

Logistics Finance & Administration:

• Event Coordination: Manage the end-to-end logistics for BEATL workshops panels artist visits and industry convenings including catering AV setup RSVPs and run-of-show documentation.
• Travel Management: Coordinate multi-point travel itineraries flight/hotel bookings and campus access for international guests visiting artists and staff.
• Financial Operations: Oversee departmental expenses purchase card reconciliations vendor onboarding invoices and purchase orders in lockstep with Berklee Finance and Accounting.

Cross-Institutional Liaison & AI Workflows:

• Departmental Connector: Serve as a central liaison across institutional wings including Marketing Advancement Legal HR Facilities and Academic Affairs to leverage collective resources.
• AI-Enabled Efficiency: Identify opportunities to deploy AI and modern automation tools to streamline scheduling generate meeting summaries optimize document tracking and eliminate repetitive administrative tasks.

What Youll Bring

• Experience: 35 years of progressive experience in project coordination program operations executive support or high-level event logistics. A Bachelors or Associates degree is preferred but equivalent professional experience is highly valued.
• Digital Tool Mastery: Practical proficiency with enterprise project-management software (e.g. Asana Trello Notion Airtable) and core ecosystems (Google Workspace MS Office Mac OS).
• Tech-Forward Mindset: Direct experience or a strong curiosity regarding how AI and automation tools can optimize modern workflow structures responsibly while maintaining privacy and data compliance.
• Attributes: Exceptional organizational clarity a strict sense of accountability and professional discretion. You are someone who thrives when building order out of fast-moving creative ambiguity.

Why Choose Berklee

• Innovation Hub: Work at the absolute bleeding edge of music technology policy and creative expression within BEATL.
• Cultural Access: Enjoy nightly unrivaled access to world-class music theater and dance performances across our campus venues.
• Total Rewards: Outstanding health and dental packages a 403(b) retirement system with matching contributions generous PTO tuition assistance and a paid winter break to rest and recharge.

Hiring Range: $71000 to $94000; salary dependent on experience and education.

Please visit the Total Rewards page to learn more about our benefits.

This document does not create an employment contract implied or otherwise other than an at will employment relationship.

Diversity Equity Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit qualifications experience ability and job performance. Berklee affirms that inequality is detrimental to our faculty staff students and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race color religion ancestry age national origin place of birth gender sexual orientation gender identity or expression disability genetic information or status as a member of the armed forces or veteran of the armed forces or any other category protected by federal state or local law.

As part of this commitment Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact the Human Resources Team at or call .

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*