Operations and Administrative Officer

PeopleTec is seeking an experienced Operations and Administrative Officer to support the Light Artillery Systems Product Office within Project Manager Howitzer Systems at Picatinny Arsenal New Jersey.This position serves as a senior operational and administrative advisor to Product Office leadership. The employee independently manages significant staff actions evaluates competing priorities recommends courses of action and develops processes that support efficient program execution. The role requires discretion and independent judgment in resolving operational issues coordinating cross-functional activities and advising leadership on matters affecting Product Office operations.

Duties

• Advise Product Office leadership and PM Howitzer Systems O5- and O6-level operations officers on operational priorities staff actions risks and recommended courses of action.
• Independently analyze incoming taskers Requests for Information data calls and leadership requirements to determine priority responsible stakeholders coordination needs and appropriate follow-up.
• Manage significant actions through completion identify potential delays or conflicts and recommend corrective or escalation actions.
• Evaluate competing calendar meeting and event requirements and recommend prioritization delegation or scheduling solutions based on mission impact.
• Plan and coordinate leadership reviews Integrated Product Team sessions working groups conferences site visits and other complex engagements.
• Develop executive-level correspondence information papers briefings staffing packages decision materials and recommendations.
• Analyze recurring reports metrics and status information to identify trends risks and matters requiring leadership attention.
• Evaluate administrative and operational processes and independently recommend and implement improvements to increase efficiency accountability and organizational effectiveness.
• Develop and maintain standard operating procedures internal controls continuity materials and Product Office operating processes.
• Coordinate with government personnel contractors functional teams and external stakeholders to resolve operational issues and support program objectives.
• Oversee administrative functions such as onboarding records management personnel-action tracking office resources and organizational reporting to ensure they support mission requirements.
• Perform assignments with limited supervision and determine the appropriate methods and approach for completing work within established authority and contract scope.

Required Skills/Experience:

• 8-12 years of relevant experience in operations administrative management executive support program support or a related field.
• Relevant experience supporting Army DoD or Federal Government organizations in operations administrative management executive support program support or related functions.
• Experience supporting senior leaders within Program Executive Office (PEO) Project Manager (PM) Product Manager (PdM) headquarters staff Development Command (DEVCOM) or comparable organizations.
• Demonstrated ability to manage multiple competing priorities taskers and suspense requirements in a fast-paced environment.
• Experience preparing executive correspondence briefing materials meeting packages reports and other leadership products.
• Experience working in a fast-paced organization requiring expedited responsiveness supporting Army Senior Leadership requests.
• Strong organizational analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite including Outlook Word PowerPoint Excel Teams and SharePoint.
• Ability to operate independently with minimal supervision while exercising sound judgment and discretion.
• Strong attention to detail and commitment to quality.
• Must have a current drivers license.
• Travel: Up to 10%.
• Must be a U.S. Citizen.
• Active U.S. DoD Secret clearance required.

Education Requirements:

• Bachelors degree from an accredited college or university in Business Administration Management Communications Public Administration Organizational Leadership or a related field.

Desired Skills:

• Experience using Defense Travel System (DTS) and coordinating official travel for senior government personnel.
• Experience using MeSpace TEDS or applicable personnel records training and documentation processing systems.
• Familiarity with Army acquisition processes milestone reviews and acquisition lifecycle activities.
• Experience coordinating executive engagements site visits General Officer/SES visits conferences and special events.
• Working knowledge of Army task management systems staff action processes and staffing packages.
• Experience developing and maintaining Standard Operating Procedures (SOPs) continuity books and organizational business processes.
• Experience supporting budget tracking resource management or program planning activities.
• Knowledge of Army organizations and stakeholders associated with the acquisition community including Portfolio Acquisition Executives (PAE) Portfolio Management Executives (PME) Program Executive Offices Project Managers Product Managers and supporting functional organizations.

Benefits offered can be found here:Benefits compliance with New Jerseys Equal Pay Act the salary range for this role is $130000 - $150000; however PeopleTec considers several factors when extending an offer including but not limited to the role and associated responsibilities a candidates work experience education/training and critical skills.

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People First. Technology Always.

PeopleTec Inc. is an employee-owned small business founded in Huntsville AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name PeopleTec was deliberately chosen to remind us of our core value system - our people. Our companys foundation was built on placing our employees and customers first. With an award-winning atmosphere we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec we value your long-term goals. Whether its through our continuing-education opportunities our robust training programs or our People First benefits package PeopleTec truly believes that our best investments are our people.

Come Experience It.

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EEO Statement

PeopleTec Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability you may use the following email address and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec Inc.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age genetic information citizenship ancestry marital status protected veteran status disability status or any other status protected by federal state or local law. PeopleTec Inc. participates in E-Verify.