Operations Administrative Coordinator Jenbacher Engines

About INNIO Group

INNIOGroupis aglobaldistributed energy solutions provider that delivers reliable flexible transient decentralizedmodularand efficient power.Witha track recordofinnovation INNIO designs manufactures and services highperformance power systemsunder its Jenbacher and Waukesha brands.The company delivers power for applications including data centers microgrids grid stabilization industrialenergyand gas compression.

INNIO operates a global installed baseacross approximately100 countriesas of December 31 2025 supported by a resilient highmargin services business that delivers longterm recurring revenues across the full equipment lifecycle. As electricity demand acceleratesdriven by AIelectrificationand grid constraintsINNIO enables scalable behindthemeter power generation with high efficiency fast start capability strongtransientperformanceand fuel flexibility including hydrogenready solutions. INNIO employsover5000 people worldwide and is committed tomoving energy forward.

The Operations Administrative Coordinator will play a critical role in supporting the startup and rapid scaling of INNIOs Jenbacher production operations in Waukesha Wisconsin. This position provides administrative onboarding operational and project coordination support to the Jenbacher Operations leadership team while helping ensure a smooth integration and onboarding experience for new employees and international training teams.

This role requires a highly organized proactive and service-oriented individual who thrives in a fast-paced manufacturing startup environment and can effectively coordinate activities across operations HR IT facilities and global teams.

What youll do:

• Onboarding & Training Coordination
  • Coordinate onboarding activities for new employees ensuring a structured and consistent experience.
  • Manage onboarding materials & readiness checklists system access training schedules workstations tools and required documentation in collaboration with IT and other stakeholders.
  • Coordinate orientation schedules team introductions plant tours and initial training activities in partnership with HR and hiring managers.
  • Track onboarding progress and follow-up to support successful integration of new hires.
  • Support coordination of international visitors trainers and employees participating in Austria/U.S. knowledge transfer activities.

• Operations & Administrative Support
  • Support the Jenbacher Operations leadership team with day-to-day administrative and operational coordination activities.
  • Coordinate meetings workshops training sessions and leadership events including scheduling room setup catering materials and follow-up actions.
  • Support document organization and administrative coordination for cross-functional startup activities
  • Provide day-to-day administrative support including managing calls emails and general inquiries.
  • Manage incoming and outgoing mail shipments and deliveries.
  • Support visitors travel coordination visitor logistics
  • Manage office supply inventory and place orders as necessary for assigned work area including coordination with vending/coffee supplier.
  • Working with administrative support staff develop office policies and procedures and ensure they are implemented appropriately.
  • Provide back up to administrative support staff as needed.

What youll bring:

• Bachelors degree from an accredited university or college (or a high school diploma with a minimum of 4 years of experience in an executive operations coordination or administrative assistant position) or equivalent combination of education and experience.
• Experience supporting operations manufacturing engineering or project teams preferred.
• Expert level skills in MS Office products: Outlook Teams Word Excel PowerPoint
• Able to work under time pressure
• Willingness and ability to work a flexible schedule when necessary

Whatll make you stand out:

• Strong organizational skills and exceptional attention to detail and accuracy
• Competent personality hands-on mentality
• Ability to prioritize and anticipate needs
• Ability to maintain confidentiality/security of highly sensitive and/or confidential information
• Ability to deal with ambiguity and handle stressful and difficult situations with composure
• Ability to balance workload under short deadlines and changing priorities in a fast-paced environment
• Internet proficiency and knowledge of web-based applications
• Strong oral and written communication skills
• Strong interpersonal and leadership skills

Additional Details:

• Location: Waukesha WI
• Work Schedule: Onsite Monday through Friday
• Visa Sponsorship:Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas now or in the future for this job