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Operations & Administrative Coordinator
Job Location:
Job Location:
Baltimore, MD - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
26 June 2026 (30+ days ago)
Posted:
Application Deadline:
12 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
FosterThomas partners with organizations globally to architect and
optimize high-impact Human Capital Management (HCM) solutions
that reduce risk unlock efficiency and accelerate growth. While
automation powers modern platforms we ensure the human
element remains at the center of every strategy.
Operations & Administrative Coordinator
About the Role
We are seeking a highly organized and proactive Operations & Administrative Coordinator to support workplace operations executive administration employee onboarding and employee engagement initiatives.
This role is ideal for someone who enjoys wearing multiple hats thrives in a collaborative environment and takes pride in creating exceptional employee and workplace experiences. Youll work closely with leadership HR IT and employees across the organization to help ensure smooth day-to-day operations while supporting key people and culture initiatives.
What Youll Do
FosterThomas does not use third-party domains for recruiting or interviews.
Legitimate communications will always come from email addresses.
FosterThomas does not conduct interviews solely via text-based chat on Microsoft Teams.
optimize high-impact Human Capital Management (HCM) solutions
that reduce risk unlock efficiency and accelerate growth. While
automation powers modern platforms we ensure the human
element remains at the center of every strategy.
Operations & Administrative Coordinator
About the Role
We are seeking a highly organized and proactive Operations & Administrative Coordinator to support workplace operations executive administration employee onboarding and employee engagement initiatives.
This role is ideal for someone who enjoys wearing multiple hats thrives in a collaborative environment and takes pride in creating exceptional employee and workplace experiences. Youll work closely with leadership HR IT and employees across the organization to help ensure smooth day-to-day operations while supporting key people and culture initiatives.
What Youll Do
- Coordinate day-to-day office operations and workplace services.
- Manage relationships with office vendors and service providers.
- Organize office lunches supplies and workplace amenities.
- Support executive calendar management meetings and administrative needs.
- Coordinate leadership offsites and special events.
- Assist with executive expense reporting and administrative processes.
- Create welcoming onboarding experiences for new hires.
- Coordinate onboarding schedules meetings and employee resources.
- Support employee recognition programs company events and engagement initiatives.
- Assist with employee communications newsletters and internal content creation.
- Support engagement survey administration and employee feedback programs.
- Partner with HR IT and Compliance teams to support onboarding and offboarding processes.
- Maintain documentation trackers and operational processes.
- Contribute to a positive engaging and employee-focused workplace culture.
- 3 years of experience in administrative support office management operations executive support HR coordination or a related role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to manage multiple priorities and deadlines simultaneously.
- Proficiency with Microsoft Office and collaboration tools.
- Experience supporting executives coordinating events or managing workplace operations is preferred.
- Experience with employee onboarding employee engagement or culture programs is a plus.
- Self-starter with strong attention to detail and a customer-service mindset.
- Ability to handle confidential information with professionalism and discretion.
- Employees have a seamless onboarding experience.
- Leadership receives timely and reliable administrative support.
- Office operations run efficiently and professionally.
- Employee engagement programs are well organized and positively received.
- Cross-functional processes involving HR IT and Compliance are executed accurately and on time.
FosterThomas does not use third-party domains for recruiting or interviews.
Legitimate communications will always come from email addresses.
FosterThomas does not conduct interviews solely via text-based chat on Microsoft Teams.
Required Experience:
IC
About Company
HCM Consulting Services 27+ Years of Fostering Business For over 27 years, the professional services firm FosterThomas has been proud to provide our clients with HCM consulting services in the fields of systems implementation, payroll project management, human resources management, ta ... View more
