Office Support Specialist

• Greet visitors clients and team members with professionalism and warmth.
• Answer and direct incoming phone calls to the appropriate departments and team members.
• Maintain a clean organized and inviting reception area.
• Manage visitor check-ins and support office security procedures.
• Assist with scheduling meetings preparing conference rooms and coordinating office calendars.
• Handle incoming and outgoing mail deliveries and packages.

• Accurately enter and maintain information in company systems.
• Review records and documents to ensure accuracy and completeness.
• Process routine forms transactions and requests in a timely manner.
• Assist with preparing reports summaries and other administrative documents as needed.

• Monitor office supply inventory and help ensure essential items are always available.
• Help maintain shared spaces including meeting rooms break areas and common spaces.
• Support the planning and coordination of team meetings company events and employee celebrations.
• Assist with internal communications and help route requests to the appropriate team members.

• Ensure data records and documents meet company standards for quality and accuracy.
• Deliver exceptional service to employees clients and visitors.
• Support onboarding activities for new team members including organizing materials and resources.
• Participate in special projects and provide additional administrative support as needed.
• Identify opportunities to improve office processes and contribute ideas that increase efficiency and organization.

• Strong communication skills with professional phone and customer service etiquette.
• Proficiency with Microsoft Office applications including Word Excel and Outlook.
• Comfortable using office technology such as phones printers scanners and other office equipment.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while also collaborating effectively with a team.
• Professional approachable and service-oriented attitude.
• Ability to handle confidential information with discretion and integrity.
• Proactive mindset with a willingness to take initiative and support changing business needs.
• Adaptability and the ability to thrive in a fast-paced environment.

• Be a vital part of a collaborative and supportive team.
• Gain experience across a variety of administrative and operational functions.
• Build valuable professional skills in customer service office administration and business operations.
• Enjoy a dynamic role where every day brings new opportunities to contribute and make a difference.

Required Experience:

IC