Office Specialist (part-time, 17.5 hoursweek)

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU we are devoted to our faith and to our students. We take an active role in the Universitys Mission: To assist individuals in their quest for perfection and eternal life.

Our unique mission deeply rooted in the Gospel of Jesus Christ provides countless ways to serve and make an impact. This along with our remarkable culture of belonging weekly devotionals and endless opportunities for learning and growthall situated within a beautiful and historic campusmake it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Office Specialist (part-time 17.5 hours/week)

Do you thrive in a role where no two days look the same The Liberal Arts Advisement and Career Center (LAAC) at BYU is looking for an organized people-oriented Office Specialist to help students access experiential learning this part-time role you will be at the heart of funding coordination; reviewing and processing applications for study abroad internships undergraduate research and more. As well as help keep the office running smoothly. Your work directly supports BYUs mission to develop students of faith intellect and character by connecting them with meaningful opportunities beyond the classroom. If you enjoy working with students and faculty managing multiple projects and making an impact through careful and compassionate administration we would love to hear from you.

What youll do in this position:

• Review and process student applications for Study Abroad internships APE LISR funding HUM Grants and College Scholarships verifying records determining eligibility and issuing award letters
• Serve as a resource for students and faculty with questions about funding opportunities and application processes
• Coordinate with Study Abroad Program Directors internship faculty coordinators and the Humanities College Internship Coordinator to confirm program costs and maintain accurate records
• Support the Humanities Experiential Learning Journal by helping gather articles coordinating the review committee process and communicating decisions to student contributors
• Manage office calendars staff meeting agendas Listserv key distribution and audits and cleaning and maintenance schedules
• Assist with financial record-keeping and expense reporting in collaboration with the Office Manager
• Support planning and execution of LAAC events convocations and office activities
• Help develop social media content and outreach materials in collaboration with the Office Manager and student employees
• Train staff on funding policies emergency procedures and office operations as needed

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU
• 2 years of related office work experience and/or currently working toward a bachelors degree
• Professional demeanor and strong interpersonal skills
• Ability to coordinate and communicate clearly with students teammates faculty and other stakeholders
• Ability to handle difficult situations with professionalism and patience
• Proficiency in MS Office Suite (Word Excel Outlook Publisher) and ability to learn new systems quickly
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Experience with general office equipment (copier scanner shredder etc.)

Preferred

• 34 years of office experience
• Experience in program coordination project management or grants/funding administration
• Knowledge of higher education experiential learning programs (study abroad internships undergraduate research)
• Familiarity with financial record-keeping or expense reporting systems
• Familiarity with social media strategy and graphic design; experience with tools such as Canva
• Experience or proficiency in Workday
• Prior knowledge of BYU policies and procedures
• Familiarity with BYU employment and hiring procedures
• Demonstrated ability to act independently and exercise sound professional judgment
• Any required licenses certifications etc.

Required Documents:

• Cover Letter
• Resume

What we offer in return:

This position comes with fantastic benefits including:

• Employee assistance program available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48

Typical Starting Pay: $20.25 to $26.50 an hour

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere BYU employees are a vital part of a community of belonging where we value the experiences perspectives and talents of each individual. If you share in our devotion to faith and to excellence we have a place for you here at BYU!