Office Specialist II
Job Location:
Augusta, ME - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
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Department of Education
Office of Higher Education and Educator Support Services
Opening Date: September 16 2026
Closing Date: September 30 2026
Grade: 19 / Administrative
Job Class Code: 6550
Salary: $20.23 - $29.14 / Hourly
Position Number:
Position Type: Full-Time
Location: Augusta
Currently this position is not eligible for visa sponsorship or STEM OPT extensions.
PURPOSE:
This position is essential to both short- and long-term success of the certification team by providing advanced office and administrative support to both the agency and public. This position provides support to the coordination implementation and oversight of the certification team having a broad scope of diverse responsibilities. Proficient knowledge of modern office practices and office equipment is necessary to perform diverse administrative functions that include exercising independent judgement initiative and discretion regarding guidance for the public via emails and phones calls and the processing of applications leading to authorizations and certification including the most complex endorsements. The ability to apply explanation and interpretation of applicable rules regulations and policies to non-routine applicants during the processing period is a critical distinguishing characteristic of position as well as the ability to develop budgets perform accounting and assemble financial statements. This position is also responsible for daily reconciliation of certification records and the review and resolution of discrepancy reports to ensure the accuracy and integrity of certification data and financial records. This position complies with statutory and regulatory governance related to the credentialing of education personnel in the State of Maine as well as requirements of State polices including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
KNOWLEDGE SKILLS & ABILITIES:
- Knowledge of principles of office management
- Knowledge of State of Maine rulemaking processes and procedures
- Ability to compose review and edit complex business correspondence
- Ability to review proposed/enacted law and rule for appropriateness and feasibility and to identify problems.
- Ability to analyze solutions reach logical conclusions and make sound recommendations
- Ability to apply non-routine individual cases an explanation and interpretation of applicable rules regulations and policies
- Ability to understand and promote management goals as they affect day-to-day and long-term operations
- Ability to effectively represent the organization at internal and external meetings
- Ability to effectively plan and adjust work operations to meet planned and unexpected change
- Ability to process all initial and renewal applications
MINIMUM QUALIFICATIONS:
Training education or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse and 2) the ability to use independent judgment initiative and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I Office Assistant II Office Associate I Office Associate II and Office Specialist I.
Preference will be given to candidates who have:
- A bachelors degree in accounting or education.
APPLICATION INSTRUCTIONS:
Pleasesubmita cover letter along with a current resumeand three (3) professional references.
In order forus to properlydetermineif you meet the minimum qualifications for any posting you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
CONTACT INFORMATION:
The selected candidate willbe requiredto pass the required background checks (fingerprinting may be) as a condition of employment.
Benefits of working for the State of Maine:
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
Work-Life Balance Rest is essential. Take time for yourself using13 paid holidays 12 days of sick leaveand3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
Health Insurance Coverage The State of Maine pays85%-100%of employee-only premiums($11857.68-$13950.24annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.
Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan The State of Maine contributes14.06% of payto the Maine Public Employees Retirement System (MainePERS) on behalf of the employee.
Gym Membership Reimbursement Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness The State of Maine is a qualified employer for this federal program. For more information visit theFederal Student Aid office.
Living Resources Program Navigate challenging work and life situations with our employeeassistanceprogram.
Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceiveforty-two (42) consecutive calendar days of fully paid parental leave.Additional unpaid leave may also be available under theFamily and Medical Leave Act.
Voluntary Deferred Compensation Saveadditionalpre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.
State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness.Learn aboutadditionalwellness benefitsfor State employees from theOffice of Employee Health and Wellness.
Note: Benefits may varysomewhat accordingto specific collective bargaining agreements and are prorated for anything less than full-time.
Theresa job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicantsdemonstratejob requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
Ifyourelooking for a great next step and want to feel good about what you dowedlove to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. Ifyourecurrently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your experience and passion set you apart.
If you require a paper application please download and print oneHERE
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If you are unable to complete the online application please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
Required Experience:
IC
About Company
If you're looking for a meaningful career serving your community, join our team at the State of Maine Judicial Branch! The State of Maine Judicial Branch welcomes talented and motivated team members to join us in serving the communities of Maine. Judicial Branch employees serve the pu ... View more
