Office Specialist I Augusta Anticipated Vacancy

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JOB DESCRIPTION:
This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency program or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions. This job family is distinguished by its contributory role in meeting operational production and/or processing needs. This is advanced office and administrative support work providing assistance to an agency and/or the public requiring advanced office and administrative support services requiring a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions. Responsibilities require using independent judgment initiative and discretion to make determinations on varied matters.

REPRESENTATIVETASKS:

• Complies with the requirements of State policies including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
• Review input/output of information from electronic information systems and develop/implement quality control standards for data input structures and output quality assurance.
• Examine motor vehicle title applications and associated documents such as liens chain of ownership vehicle and odometer information and signatures to determine vehicle ownership and compliance with applicable regulations.
• Develop post to amend and/or update web pages using established content and knowledge of modern office software.
• Code compute verify post reconcile and/or update standard documents and financial transactions. Review update revise verify reconcile maintain edit and/or adjust payroll transactions and/or personnel transactions.
• Write summary reports and trend analyses.
• Recommend operational improvements.
• Research compile and analyze complex information to reach a conclusion and/or make recommendations.
• Present routine factual information to individuals/groups.
• Repair service clean and/or maintain issued materials.
• Determine and requisition inventory/supplies.

KNOWLEDGESSKILLSANDABILITIESREQUIRED:

• Knowledge of payroll principles procedures and techniques; and automated payroll systems and procedures.
• Knowledge of human resources practices and employee benefits.
• Knowledge of the principles practices and equipment related to quality control of data input and output.
• Knowledge of the laws and practices related to the title and ownership of motor vehicle titles.
• Ability to develop and change web pages using established content.
• Ability to verify code compute and/or reconcile data on standard documents.
• Ability to conduct research gather information and analyze results to reach a conclusion
• Ability to oversee and maintaininventory/supplies.
• Ability to review input/output of information from electronic information systems and develop/implement quality control standards for data input structures and output quality assurance.
• Ability to examine motor vehicle title applications and associated documents such as liens chain of ownership vehicle and odometer information and signatures to determine vehicle ownership.
• Ability to write clear and comprehensive reports.
• Ability to develop and recommend new work methods and administrative policies/procedures.
• Ability to understand and promote management goals as they affect day-to-day operations.
• Ability to repair service clean and/or maintain issued materials.
• Representative Tasks & KSAs are cumulative across the Office & Administrative Support Job Family. All positions in this classification assume the Distinguishing Characteristics & KSAs of: Office Assistant I Office Assistant II Office Associate I and Office Associate II.

MINIMUMQUALIFICATIONS:
Training education or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills and 2) the ability to use independent judgment initiative and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I Office Assistant II Office Associate I and Office Associate II.

LICENSING/REGISTRATION/CERTIFICATIONREQUIREMENTS:
Some positions may require possession of a valid Class B Maine Motor Vehicle Operators License.

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If you are unable to complete the online application please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.