Office Services AideCommunity Service Aide

We are hiring an Office Services Aide/Community Service Aide for one of our clients in Totowa NJ.

Job Duties:

• Receives screens reviews and verifies documents.
• Reviews and checks assigned reports applications and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
• Opens time stamps sorts numbers and distributes mail. Maintains prepared mailing lists. Sorts indexes and files checks cash stubs vouchers requisitions and other materials numerically alphabetically or according to other predetermined classification and maintains such files.
• Receives applications documents forms and fees; screens sorts and assembles this information for further processing.
• May wrap packages for shipment by mail or express.
• Assembles materials for distribution.
• Hand stamps letters papers and other documents.
• Fills in and checks form letters circulars and forms as directed.
• Compiles information and/or numerical data.
• Provides general routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
• May enter and/or retrieve information on a computer terminal.
• May occasionally perform keyboarding/typing duties but not as the primary function of the position.
• May assist in requisitioning storing and distributing office supplies.
• May assist in preparing and verifying payrolls and makes simple arithmetic calculations.
• Schedules administrative proceedings; may process requests for scheduling changes.
• May transfer information onto forms form letters cards envelopes labels charts and transmittals.
• When assigned to a court learns to prepare the docket (or schedule) of cases to be called and contact witnesses attorneys and other parties to collect or provide information; learns to call court to order administer oaths to jurors witnesses court officers and others announce postponements and adjourn court; assists the judge both on the bench and in the chambers.
• When assigned to a tax office learns to compute and record tax payments.
• When assigned to a finance or tax office learns to perform specialized clerical work involving the preparation and maintenance of assessment rolls and records.
• When assigned personnel duties learns to process personnel action forms maintain personnel records and gather sensitive or confidential information or data.
• Operates various types of office and mail processing machines such as a keyboard equipment calculators computer printers sorter photo-copier fax machine stamping machine labeling machine etc.; may perform simple maintenance tasks such as adding toner paper or changing ribbons.
• Prepares routine reports or assists in the preparation of reports by gathering data tabulating results and/or preparing simple charts.
• Maintains records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units.

Requirements:

• LICENSE:
• Appointees will be required to possess a drivers license valid in New Jersey only if the operation of a vehicle rather than employee mobility is necessary to perform essential duties of the position.

Knowledge and abilities:

• Knowledge of office routines equipment and practices after a period of training.
• Ability to comprehend established office routines and department regulations.
• Ability to organize assigned clerical work and develop effective work methods.
• Ability to make simple arithmetic calculations and tabulations.
• Ability to understand remember and carry out oral and written directions.
• Ability to perform tasks accurately within prescribed time frames.
• Ability to work effectively with associates superior officials and members of the public concerned with the work of the department.
• Ability to sort index file and pull varied types of materials using an established filing system.
• Ability to operate and perform routine maintenance on office machines and other equipment.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units after a period of training.
• Ability to read write speak understand and communicate in English sufficiently to perform duties of this position.
• American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship such persons may not be eligible.

Work hours:

• 8:30 AM to 4:30 PM
• Lunch - 1 Hour (unpaid)

Additional Information:

• Note-Once a candidate is selected they will be in a professional location such as a senior housing nursing home etc.

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment that enables to find the high quality of talent with high success rate of talent delivery keeps us continue to be the best in the industry. By responding to this job posting you are consenting to receive text/SMS messages from us. Thank you.