Office-Operations Manager

We are looking for an exceptionally organized Office & Operations Manager to become the operational backbone of Swick Real Estate Group and Downsize Allies.

This is not a receptionist or basic administrative position. We need someone who can take ownership of day-to-day office operations maintain financial and administrative order support real estate transaction management coordinate HR logistics and keep important details from continually landing on the Presidents desk.

Downsize Allies helps seniors families executors trustees and homeowners manage complex home transitions. Swick Real Estate Group provides the real estate expertise behind many of those transitions.

Our promise is simple:

We handle the house and everything else.

You are highly organized calm under pressure financially responsible discreet resourceful and comfortable being the person who keeps everything moving.

You enjoy creating systems closing loops finding missing information solving problems and making sure someone actually follows through.

If your natural response to a loose end is Ill handle it this may be the right role.

To apply please complete the assessment and put the number 7007 in the subject line of your cover letter.

• Own day-to-day office operations administrative systems vendors supplies records calendars and internal organization.

• Maintain accurate expense invoice receipt payment and bookkeeping-support records and coordinate clean information for accounting.

• Monitor active real estate transaction and Downsize Allies Home Concierge files track deadlines and provide backup transaction-management coverage when needed.

• Coordinate employee onboarding PTO/timesheet tracking personnel records and other HR administrative requirements.

• Maintain Microsoft Teams Outlook Excel SharePoint/OneDrive trackers checklists and task systems so information and responsibilities do not fall through the cracks.

• Anticipate problems follow up with team members and vendors organize decisions for leadership and resolve routine operational matters before they reach the President.

• 3 years of office management operations transaction coordination bookkeeping support or senior administrative experience; real estate or professional services experience strongly preferred.

• Exceptionally organized and detail-oriented with the ability to manage multiple deadlines files people and priorities without constant supervision.

• Strong Microsoft 365 skills especially Outlook Teams and Excel; comfortable learning CRM and workflow systems such as GoHighLevel.

• Comfortable working with invoices expenses reconciliations spreadsheets confidential financial information and basic bookkeeping processes.

• Strong written and verbal communication with the judgment and discretion to work with clients employees vendors contractors and leadership.

• Proactive and accountable someone who sees what needs to be handled follows through and does not need the President to become the reminder system.