Office Operations Coordinator
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Job Summary
The Office Coordinator is responsible for supporting daily field operations project scheduling client communication and administrative coordination for Advanced GPRs Ground Penetrating Radar utility locating concrete scanning concrete coring and specialty construction services.
This position serves as a key point of communication between field technicians the Office Manager clients vendors and project contacts to help ensure jobs are scheduled accurately information is documented properly and projects are completed safely efficiently and on time.
The ideal candidate will be dependable organized detail-oriented comfortable working in a fast-paced construction office environment and able to communicate clearly with both office staff and field crews. This role requires strong follow-through the ability to manage changing priorities and comfort using Apple devices Google Workspace and construction-related systems.
- Help coordinate daily field schedules and technician assignments.
- Monitor project progress and communicate updates to clients and management.
- Ensure crews have the necessary equipment materials and project information.
- Assist with project planning and resource allocation.
- Support management emergency and after-hours service requests as needed.
- Support projects from initial client request through project completion.
- Review scopes of work contracts and project requirements.
- Track project milestones deliverables and deadlines.
- Help coordinate with subcontractors vendors and clients.
- Assist with change orders and project documentation.
- Maintain professional communication with clients.
- Address project concerns and service requests.
- Provide project status updates and follow-up communication.
- Support business development and client retention efforts.
- Support team with scheduling client lunch & learn meetings.
- Maintain project records within Zoho CRM and company systems.
- Review reports work orders and field documentation.
- Support proposal preparation and estimating activities.
- Assist with equipment tracking and fleet coordination.
- Project Coordination
- Scheduling
- Client Communication
- Problem Solving
- Team Leadership
- Time Management
- Contract Administration
- Construction Operations
- CRM Management
- Report Review and Documentation
- Apple device management
- JAMF software
- Certificate of Insurance COI
- Strong organizational and communication skills.
- Ability to manage multiple projects simultaneously.
- Experience working with CRM and scheduling software.
- Proficient with Google Workspace Apple devices and cloud-based software.
- Valid drivers license with acceptable driving record.
- Ability to work independently and make sound decisions in a fast-paced environment.
- Strong organizational and communication skills.
Advanced GPR does not currently offer medical dental or vision benefits. However we do offer competitive pay steady work paid training opportunities for growth and a 401(k) retirement plan after one year of employment for eligible employees.
Additional benefits include hands-on experience in a specialized construction field exposure to advanced technology and equipment and the opportunity to grow with a company that values reliability professionalism and long-term team members.
Required Skills:
Construction Administration Certificate of Insurance / COI Apple Pages and Numbers Google Workspace Scheduling / Dispatch Procore Textura QuickBooks Time / TSheets CRM Experience Work Orders Purchase Orders / POs Invoicing Fast-Paced Office Reliable Transportation Early Morning Availability Customer Service Subcontractor Coordination Construction Documentation Job Costing Field Crew Support Candidates must provide a clean 36-month driving record (ADOT Motor Vehicle Record). Arizona MVR Record: Ability to pass a background check
